Verisk

Executive Assistant

Verisk

full-time

Posted on:

Location Type: Hybrid

Location: Jersey City • New Jersey • United States

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Salary

💰 $88,000 per year

About the role

  • Global and domestic travel planning, travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers
  • Coordinating meetings involving all stages of planning including logistics, vendors and materials (whether in person, via telepresence or conference calls), and various other events for multiple senior executives and a global team across multiple time zones
  • Managing all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization
  • Assist with writing and proofreading various communications
  • Prepare, reconcile and track expense reporting and reimbursement via Concur
  • Coordinate and facilitate the set-up and agenda for planning and execution of internal and external events, coordinating scheduling, accommodations, AV needs, catering, etc.
  • Create and develop highly professional visual presentations for senior management.

Requirements

  • 5-10 years’ experience in a senior administrative role supporting executives with global responsibility. College degree desired but not required
  • Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the team’s needs
  • Strong writing and proofreading skills and attention to detail
  • Effective interpersonal and listening skills, and telephone etiquette
  • Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
  • Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners
  • Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality
  • High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants across Verisk
  • Prior experience submitting expenses and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required
  • Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs, video conferencing and scanning
  • Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism
  • Driven to get things done with excellence and timeliness
Benefits
  • Health Insurance
  • Retirement Plan
  • Disability benefits
  • Paid Time Off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
travel logisticsexpense reportingwritingproofreadingpresentation developmentproblem-solvingschedulingmulti-priority managementconfidentialitydecision-making
Soft Skills
interpersonal skillslistening skillstelephone etiquetteorganizational skillsattention to detailprofessional demeanorexecutive presenceintegrityself-confidenceinitiative