Veeam Software

Senior Manager, Travel & Expense

Veeam Software

full-time

Posted on:

Location Type: Remote

Location: Florida • United States

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Salary

💰 $114,600 - $212,900 per year

Job Level

Senior

About the role

  • Develop, implement, and maintain global travel and expense policies and procedures in alignment with company objectives and industry regulations.
  • Oversee the selection, negotiation, and management of travel service providers, such as airlines, hotels, and car rental companies, ensuring high-quality service and cost savings.
  • Serve as the primary point of contact for travel management companies (TMCs), online booking tools, and travel vendors (airlines, hotels, ground transportation, etc.), as well as Expense vendor(s).
  • Manage the deployment and optimization of expense management platforms and tools, ensuring seamless integration and user adoption.
  • Monitor travel and expense spend, identify trends, and provide actionable insights to finance and executive leadership to support strategic decision-making.
  • Lead and develop a team of 7–8 global analysts responsible for expense report processing and compliance.
  • Provide coaching, performance feedback, and professional development to ensure high team engagement and efficiency. Foster a collaborative environment focused on accuracy, timeliness, and service excellence.
  • Ensure compliance with internal controls, tax requirements, and legal regulations across all geographies.
  • Lead and support global T&E initiatives, including process improvements, automation, and sustainability programs.
  • Promote awareness and understanding of T&E policies and tools to all travelers through training, office hours, and internal communications.
  • Act as escalation point for complex or sensitive travel and expense issues, ensuring timely and effective solutions.
  • Prepare and present regular reports on travel and expense activity and spend, savings, program performance, compliance, and risk management.
  • Lead improvements or implementation of existing or new payment solutions, including potential corporate travel card program. It will include policy design, vendor review or selection, and rollout if applicable.
  • Drive automation, digital transformation, and integration of acquired entities into the T&E framework.
  • Lead global initiatives to improve operational efficiency, reduce cost, and enhance traveler experience.
  • Collaborate with regional leaders to ensure consistency and address local needs.
  • Occasional travel (both domestic and international) may be required.

Requirements

  • Bachelor’s degree in business administration, finance, hospitality, or a related field.
  • At least 8 years of experience in travel and expense management, preferably in a global technology or software company environment.
  • Strong analytical skills with the ability to interpret complex data and present clear recommendations.
  • Excellent communication, negotiation, and stakeholder management abilities.
  • Strong knowledge of global travel management systems, online booking tools, and expense platforms (e.g., TMC, SAP Concur, Egencia, or similar), including experience implementing these systems/platforms at global scale.
  • Knowledge of international travel regulations, tax implications, and best practices.
  • Ability to work independently and collaboratively in a fast-paced, multicultural environment.
  • Demonstrated success leading process improvement initiatives, automation projects, and digital transformation efforts to streamline and enhance processes.
  • Proven ability to lead, coach, and develop team members, manage cross-functional projects, and foster a culture of continuous improvement and collaboration.
  • Proactive approach to problem-solving and process optimization.
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
travel and expense managementdata analysisprocess improvementautomationdigital transformationcompliance managementvendor managementnegotiationreport preparationproject management
Soft Skills
analytical skillscommunicationstakeholder managementteam leadershipcoachingcollaborationproblem-solvingproactive approachperformance feedbackcultural awareness