VaVa Virtual Assistants

Nonprofit Executive Assistant

VaVa Virtual Assistants

contract

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Managing the account and client relationship with a strong emphasis on legal-geared tasks
  • Providing comprehensive legal administrative support
  • Preparing legal documents, conducting research, and managing case files
  • Leading and managing client accounts and interactions
  • Understanding and anticipating client needs while also communicating progress and updates
  • Addressing challenges and problem solve without compromising quality of service
  • Demonstrating a commitment to excellence in high-quality work and attention to detail
  • Handling communication with donors, partners, board members, community stakeholders, and vendors
  • Assisting in the preparation and organization of program files, board materials, and initiative documentation
  • Ensuring all sensitive and confidential information is handled with the utmost care
  • Maintaining and managing relationships with stakeholders providing regular updates and ensuring high levels of engagement and satisfaction
  • Organizing, maintaining, and managing organizational records, program documents, and internal files
  • Conducting research on funding opportunities, partners, or policy issues and summarizing findings for leadership
  • Managing and coordinating schedules for executive meetings, board meetings, and organizational events

Requirements

  • Must reside and be authorized to work in the United States
  • At least 5 years of the demonstrated experience outlined above
  • At least 5 years of experience working full-time in a virtual role
  • Available at least 20 hours per week to support high-touch (daily), deliverable-focused clients
  • Experience understanding and applying nonprofit sector terminology, operations, and organizational processes
  • Proficiency with nonprofit research, grant, or donor databases and resources (e.g., Candid/Foundation Directory, Guidestar, or similar)
  • Experience with nonprofit CRM, donor management, or program management systems (e.g., Salesforce, Bloomerang, DonorPerfect, Blackbaud, or similar)
  • Familiarity with document management and file-sharing systems (e.g., SharePoint, Google Drive, Dropbox, or similar)
  • Competence with calendaring and scheduling tools (e.g., Google Calendar, Outlook, Calendly)
  • Knowledge of grant submission portals, reporting systems, or compliance platforms used by funders and partners
  • Experience and confidence in coordinating large-scale webinars and video conferencing including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues
  • Experience and comfortability with a range of technology such as Slack, project management tools, Google Suite, and Microsoft Office
Benefits
  • Daily conversation and project collaboration
  • All-company virtual gatherings
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
legal document preparationcase file managementnonprofit researchgrant managementdonor managementprogram managementscheduling coordinationtechnical troubleshootingdata analysisconfidential information handling
Soft Skills
client relationship managementproblem solvingattention to detailcommunicationstakeholder engagementorganizational skillscommitment to excellenceadaptabilityleadershipteam collaboration