VaVa Virtual Assistants

Sales

• Support all sales-related administrative and operational tasks
• Monitor multiple inboxes daily, including the Founder’s email, shared sales inbox, and assigned folders
• Draft, prepare, and organize sales-related email responses using approved templates
• Maintain email thread continuity by replying within existing conversations whenever possible
• Identify time-sensitive sales communications and prioritize accordingly
• Monitor referral-related emails and prepare thank-you drafts when applicable
• Manage scheduling-related email communication for sales activities
• Add, update, and maintain all leads in Monday.com CRM
• Accurately track lead sources, referral details, statuses, and follow-up timelines
• Ensure CRM data accuracy to support reporting and analytics
• Monitor Calendly daily to ensure sales calls are confirmed and properly scheduled
• Draft sales proposals and proposal emails using approved templates
• Prepare and send contracts
• Prepare weekly sales reports and analytics using Calendly and CRM data
• Assist with sales-related one-off projects, outreach initiatives, follow-ups, and automation
• Support light social media sales monitoring

Virtual Sales Assistant – Co-Founder