Legal Executive Assistant
VaVa Virtual Assistants
contract
Posted on:
Location Type: Remote
Location: United States
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About the role
- Organize, maintain, and manage legal documents and case files.
- Conduct legal research and summarize findings for attorneys.
- Prepare, draft, and review legal documents and correspondence.
- Manage and coordinate schedules for legal meetings and court appearances.
- Handle professional communication with clients and external stakeholders.
- Assist in the preparation and organization of case files.
- Track case progress and ensure timely submission of documentation.
- Assist with billing and invoicing for legal services.
- Monitor compliance with court orders and legal requirements.
- Provide administrative support during trials, hearings, and depositions.
- Coordinate travel arrangements for attorneys.
- Ensure confidentiality of sensitive and confidential information.
- Maintain and manage client relationships with regular updates.
- Assist in the coordination and management of legal projects.
- Utilize legal-specific software and tools for document management and research.
- Other Executive Assistant responsibilities as requested.
Requirements
- At least 5 years of the demonstrated experience outlined above
- At least 5 years of experience working full-time in a virtual role
- Experience understanding and utilizing legal terminology and processes
- Proficiency with legal research databases such as Westlaw or LexisNexis
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with case management software (e.g., Clio, MyCase)
- Familiarity with document management systems (e.g., iManage, NetDocuments)
- Competence with calendaring and scheduling tools (e.g., Google Calendar, Outlook)
- Knowledge of e-filing systems for courts and legal documents
- Proficiency in video conferencing platforms (e.g., Zoom, Microsoft Teams)
Benefits
- Professional development
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal researchdocument preparationcase managementbilling and invoicingcompliance monitoringadministrative supportlegal terminologye-filing systemsschedulingconfidentiality management
Soft Skills
communicationorganizationclient relationship managementtime managementattention to detailproblem-solvingteam collaborationadaptabilityconfidentialityproject management