Manage and prioritize complex calendars for multiple leaders, proactively resolving scheduling conflicts.
Plan and execute Charlotte office events, and special projects as needed, including booking spaces, coordinating with internal and external stakeholders, catering, and managing technology setup.
Provide precise scheduling support for high-priority meetings, including the Board, Audit, and Risk Management Committees.
Act as the primary administrative point of contact, seamlessly adapting to shifting team priorities.
Make travel and accommodation arrangements, and manage associated expense reporting.

Requirements

Previous experience as an Executive Assistant supporting multiple C-suite leaders simultaneously.
High proficiency in Google Workspace, specifically Google Calendar and Gmail.
Strong organizational, time-management (or agile context-switching) and problem-solving skills.
Clear and inclusive communication skills with a highly collaborative mindset.
Based in the Charlotte, NC area with availability to support East Coast working hours.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementevent planningscheduling supporttravel arrangementsexpense reporting

Soft Skills

organizational skillstime managementproblem-solving skillscommunication skillscollaborative mindset