Chief Risk Officer
Capital Impact Partners
Cyber Security
Governance HOA Manager
Vacatia
full-time
Posted on:
Location Type: Remote
Location: Remote • Florida • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Guide board members through governance best practices, fiduciary duties, and procedural matters.
- Ensure all associations remain compliant with governing documents, management agreements, and applicable laws.
- Collaborate with legal counsel and leadership to interpret documents and resolve complex issues.
- Develop and maintain governance tools and templates that bring consistency across communities.
- Support new board member onboarding to promote strong, informed leadership.
- Maintain official records — from governing documents and resolutions to contracts and meeting minutes.
- Oversee document control, version tracking, and compliance with retention requirements.
- Ensure all meeting notices, ballots, and communications are accurate, timely, and well-organized.
- Plan, coordinate, and facilitate board and annual meetings — ensuring all procedural steps are followed.
- Attend key meetings to provide governance support and accurate minute-taking.
- Track critical deadlines for elections, compliance filings, and statutory disclosures.
- Partner with cross-functional teams to keep governance aligned with accounting, legal, and operations.
- Recommend and implement process improvements to strengthen efficiency and service quality.
Requirements
- 3–5 years of experience in governance, compliance, or administrative management — ideally within HOA, property management, real estate, or legal environments.
- Associate’s or Bachelor’s degree preferred (or equivalent combination of education and experience).
- Proven ability to manage complex administrative programs with precision and discretion.
- Exceptional communication and interpersonal skills to guide and influence board members.
- Strong command of Microsoft Office Suite and familiarity with databases or records management systems.
- Knowledge of Robert’s Rules of Order, parliamentary procedure, or HOA governance practices strongly preferred.
- Comfortable hosting and facilitating virtual meetings (Zoom experience a plus).
Benefits
- Be part of a collaborative team that values professionalism, integrity, and continuous improvement.
- Play a key role in shaping community operations that directly impact owners and residents.
- Enjoy opportunities for growth within a supportive and mission-driven organization.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
governancecomplianceadministrative managementrecords managementdocument controlversion trackingprocess improvementsminute-takingparliamentary procedureHOA governance practices
Soft skills
communicationinterpersonal skillsleadershipcollaborationorganizational skillsinfluenceprecisiondiscretionfacilitationproblem-solving
