UTMB® Group

Administrative Assistant

• CRM management: Update and enrich the management’s client/partner/institutional database, ensuring the reliability and quality of entered information
• Management of executive invitations: Prepare and manage invitations for various internal and external events (seminars, meetings, UTMB events (Alsace, Mont-Blanc and Nice))
• Facilities management: Assist with the daily management of workspaces
• Travel management: Organize and monitor business travel (transport and hotel bookings, itinerary planning)
• General administrative support: Provide support for routine administrative tasks of the management team (organizing training sessions, other joint projects with HR)

Administrative Assistant – Internship

Project Manager

• Offer design
• Transform briefs from brands and the partnerships team into compelling recommendations and commercial presentations
• Turn business data into convincing visual pitches
• Propose and test new activation ideas
• Ensure brand consistency and image across all commercial materials
• Conduct market and competitor analyses to identify new prospects
• Contribute to the production of monitoring reports and insights using internal and external data to support the sales team
• Help update the CRM with key contacts, documents and reporting
• Help structure leads and follow-ups to improve team efficiency
• Keep commercial tools and materials up to date (presentations, term sheets, contracts, inventories of rights and events…)
• Identify new opportunities beyond traditional partnerships and work on new business models

Partnerships & Business Intelligence Project Manager – Internship

Manager

• Ensure continuous follow-up of the registration process related to the Travel Policy (confirmation of travel plans, supporting documents).
• Perform checks and validate proof of residence and transport documents provided by athletes.
• Analyze athletes' data and the selected routes.
• Establish and formalize a clear and precise precedent document for handling complex cases.
• Set up and facilitate an internal validation committee.
• Collect feedback on the registration process to propose improvements.
• Act as a second-level expert for the Athletes Service team.
• Contribute to updating and enriching the Travel Policy FAQ.
• Collaborate with the communications team to provide data and concrete examples.

Administrative Assistant – Internship

Partnerships & Business Intelligence Project Manager – Internship

CSR Assistant – Responsible Mobility Policy, Internship