UTMB® Group

Administrative Assistant – Internship

UTMB® Group

internship

Posted on:

Location Type: Office

Location: Chamonix-Mont-Blanc • 🇫🇷 France

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Salary

💰 €639 per month

Job Level

Entry Level

About the role

  • CRM management: Update and enrich the management’s client/partner/institutional database, ensuring the reliability and quality of entered information
  • Management of executive invitations: Prepare and manage invitations for various internal and external events (seminars, meetings, UTMB events (Alsace, Mont-Blanc and Nice))
  • Facilities management: Assist with the daily management of workspaces
  • Travel management: Organize and monitor business travel (transport and hotel bookings, itinerary planning)
  • General administrative support: Provide support for routine administrative tasks of the management team (organizing training sessions, other joint projects with HR)

Requirements

  • Currently enrolled in a Bachelor’s or Master’s program (Bac+3 to Bac+5 equivalent) in management, business administration, executive assistance or equivalent
  • Excellent command of office software (Microsoft Office: Word, Excel (VLOOKUP and HLOOKUP, PivotTables, workbook linking...), PowerPoint)
  • Familiarity with a CRM tool is a plus (HubSpot...)
  • Strong written and verbal French
  • Fluent English required (written and spoken)
  • Organized and detail-oriented
  • Ability to manage priorities and meet deadlines
  • Discretion and respect for confidentiality
  • Previous experience in an assistant role or similar internship is a plus
  • Adaptable and responsive
  • Initiative and autonomy
  • Good interpersonal skills and service-oriented mindset
  • Team player
Benefits
  • 50% reimbursement of public transport pass
  • Meal vouchers

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
CRM managementMicrosoft OfficeExcelVLOOKUPHLOOKUPPivotTablesworkbook linking
Soft skills
organizeddetail-orientedmanage prioritiesmeet deadlinesdiscretionrespect for confidentialityadaptableresponsiveinitiativeautonomy
Certifications
Bachelor’s degreeMaster’s degree