(USTA) United States Tennis Association

General

• Administer adult recreational tennis leagues (USTA League) in Western Massachusetts communities to ensure successful coordination, delivery and retention of the program and its participants.
• Coordinate and attend meetings (virtual or in person) with volunteer committees and team leads (captains), potential players, community members, teaching professionals, facilities, and other tennis providers to promote recreational adult league tennis.
• Coordinate and communicate team registration information and assist with player registration.
• Proactively communicate with facilities on facility availability to set and administer schedules in a timely manner while complying with Section and National deadlines. Create and publish quality schedules utilizing provided technology platforms.
• Ensure compliance with local procedures and regulations when administering the program.
• Familiarize and communicate local league information to participants accurately.
• Act as point of contact for all customer service needs in relation to the programs. Resolve conflicts that may arise. Communicate any escalated issues to supervisor.
• Communicate and confirm team participation in post-season play.
• Monitor program platform to ensure compliance with local regulations and communicate and correct any violations in a timely manner.
• Verify program and player eligibility, site availability, and compliance with organizational policies, procedures and regulations.
• Utilize data and reports to assist in data informed decisions that further the success of the programs.
• Coordinate new programs and initiatives that encourage participation growth within the program.
• Assist interested players in getting connected to teams and facilitate new team generation when pockets of players of similar rating level and eligibility level exist.
• Build relationships with partner providers and facilities that support the growth of tennis in alignment with the organization’s strategic plan and department goals.
• Coordinate buy-in from partners, players, facilities and other key stakeholders in a way that drives program success and mission impact.
• Assist in development of new programs to encourage unique and total participation growth.
• Recruit new volunteer captains and provide appropriate support for captains and players.
• Assist facilities and players to join the USTA League system, recruit players to become captains, and assist in forming teams.
• Work collaboratively with Local League Coordinators and Section Staff.
• Administer and coordinate opportunities for new and returning tennis players to participate in USTA League play.

Part Time Local League Coordinator

Project Manager

• Coordinate all project-related activities with a focus on seamless collaboration among team members, resources, and necessary equipment.
• Utilize strong organizational skills to enhance the flow of information and promote clear, efficient communication among the project team.
• Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships to assess and clarify project requirements, scope, and objectives.
• Ensure project satisfaction by consistently meeting needs throughout the project lifecycle.
• Proactively evaluate evolving organizational requirements and adjust project plans to ensure alignment with objectives and overall success.
• Maintain accurate and organized documentation of decisions, action items, and project milestones, ensuring transparency and informed decision-making.
• Organize, attend, and actively participate in meetings to promote collaboration and ensure various perspectives are incorporated.
• Collaborate with the project team to develop comprehensive project proposals, including realistic timelines, schedules, and budgets.
• Coordinate project schedules to ensure adherence to deadlines and milestones, utilizing project management systems.
• Create clear and compelling presentation materials to communicate project updates, progress, and key milestones.
• Implement monitoring and tracking mechanisms to assess project progress, promptly addressing or escalating any issues that arise.
• Communicate complex project information in a clear and accessible manner to a variety of audiences.
• Process project-related invoices, update budget tracking reports, and maintain organized project files for due diligence and financial reporting.

Part Time Local League Coordinator

Part-Time Project Coordinator