Part-Time Project Coordinator

(USTA) United States Tennis Association

Project Coordinator for USTA New England working on the USTA Rewards pilot loyalty program. Requires organization and project management skills with a hybrid working model.

Posted 6/24/2026part-timeWestborough • Massachusetts • 🇺🇸 United StatesJunior💰 $18 - $22 per hourWebsite

About the role

Key responsibilities & impact

Coordinate all project-related activities with a focus on seamless collaboration among team members, resources, and necessary equipment.
Utilize strong organizational skills to enhance the flow of information and promote clear, efficient communication among the project team.
Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships to assess and clarify project requirements, scope, and objectives.
Ensure project satisfaction by consistently meeting needs throughout the project lifecycle.
Proactively evaluate evolving organizational requirements and adjust project plans to ensure alignment with objectives and overall success.
Maintain accurate and organized documentation of decisions, action items, and project milestones, ensuring transparency and informed decision-making.
Organize, attend, and actively participate in meetings to promote collaboration and ensure various perspectives are incorporated.
Collaborate with the project team to develop comprehensive project proposals, including realistic timelines, schedules, and budgets.
Coordinate project schedules to ensure adherence to deadlines and milestones, utilizing project management systems.
Create clear and compelling presentation materials to communicate project updates, progress, and key milestones.
Implement monitoring and tracking mechanisms to assess project progress, promptly addressing or escalating any issues that arise.
Communicate complex project information in a clear and accessible manner to a variety of audiences.
Process project-related invoices, update budget tracking reports, and maintain organized project files for due diligence and financial reporting.

Requirements

What you’ll need

Must be able to travel to the Westborough, MA office at least once a week.
High School diploma or equivalent required.
One (1) or more years of project coordination or management experience required.
Proficient in Google Workspace, Monday.com preferred; comfortable learning new software platforms.

Benefits

Comp & perks

Paid Sick Leave
Training and development opportunities
Flexible, hybrid work model
Company laptop provided
Access to discounted tennis equipment
Access to tickets to premier tennis events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationproject managementbudget trackingdocumentation managementpresentation creationschedulingmonitoring and tracking

Soft Skills

organizational skillscommunication skillscollaborationrelationship buildingproblem-solvingadaptability

Certifications

High School diploma or equivalent