US Acute Care Solutions

Operations

• Provide administrative support through tasks including but not limited to maintaining files, creating and distributing reports, scheduling meetings, preparing agendas, taking minutes as needed, tracking projects and assignments, answering phones, sending and distributing emails, setting up conference calls, provide excellent customer service with all vendors, staff and physicians, etc.
• Coordinate administrative processes and program operations, following procedural guidelines.
• Make business travel arrangements and reservations for US Acute Care Solutions staff; including physicians who work shifts at various sites.
• Prepare clear and concise reports, correspondence, and other written materials.
• Maintain the highest standards of confidentiality and professionalism.
• Manage expense reports for Regional Vice President and Regional Operations Director
• Manage corporate apartments with scheduling, lease arrangements, cleaning schedule, ordering supplies, maintaining good relationships with all apartment managers if applicable.
• Monthly dashboard reports for various hospital sites.
• Provide reports for Quality Measures as needed
• Provide Sleep Study patient information when needed, if applicable.
• Involvement in National Emergency Nurses Week, National PA/APP Week.
• Manage membership to professional organizations including gathering hospital information needed for each site.
• Assist sites with OPPE evaluation reports
• Maintain and track 90-day on boarding.
• Assist Regional Operations Directors with Orientation of new physician hires, included but not limited to getting signatures on acknowledgement of Orientation, provide hospital with physician information for orientation.
• Work with Supervisor on Bonus/Performance Structure for Contract Managers and various sites.
• Keep track of all goals to ensure each have met expectations.
• Update Intranet hospital contacts.
• Become the key staff member for TER (Texas Electronic Registry)
• Work with registration information that is required for physician notification and signature on death certificates.
• Additional duties as assigned.

Operations Coordinator

Financial Planning and Analysis

• Provides timely and accurate insights into the organization’s financial performance
• Assists in financial modeling, performance tracking, budgeting support
• Identifies and analyzes payment anomalies to assess risk
• Gathers insights and presents monthly financial performance results
• Works collaboratively with business unit partners

Finance Analyst, Business Analytics

Account Manager

• Advance the company’s growth strategy by proactively identifying, researching, and sourcing new health system opportunities
• Develop and maintain a deep, current understanding of US health systems, including strategic priorities and key executive and clinical leadership stakeholders
• Serve as a market intelligence lead, analyzing local and regional healthcare markets, targeted health system growth strategies, competitive dynamics, and physician group landscape

Health System Partnerships Director

Recruitment

• The SMART Clinical Recruiter hires qualified locum physicians and advanced practice providers.
• This includes networking and communicating with candidates and potential candidates leads, setting up and conducting interviews, and building and maintaining applicant relationships for current and future needs.
• Recruiter will also work with operational teams during the credentialing and onboarding process.

Clinical Recruiter

Payroll

• responsible for primary payroll processing
• assist in the preparation of payroll files
• work closely with other members of HR, Legal, and Finance to produce an accurate payroll
• assist with preparation of semi-monthly and monthly payrolls, including tax changes, deductions, retroactive adjustments and time entry adjustments
• update, audit and maintain employee-level information
• ensure compliance with all garnishment and support orders including federal, state, and local tax withholding
• establish and update procedure documentation for all payroll processes
• continuously evaluate and suggest/implement improvements to payroll processes
• resolve both routine and non-routine payroll problems
• serve as a liaison to the Finance department and other departments and locations in the resolution of payroll issues
• ensure compliance with existing payroll policies and procedures
• help to establish policies that can improve the payroll process
• ensure compliance with benefits plans, labor laws, and payroll tax related matters
• assist in Year-End payroll activities and other projects

Payroll Specialist

Vice President

• Provide leadership and direction for the Clinical Resource Group, leading senior leaders and engagement teams delivering clinical and operational improvement work
• Establish priorities, expectations, and accountability for CRG performance, quality, and outcomes.
• Ensure CRG operates as a focused, value-added consulting function aligned to defined focus areas.
• Oversee the scoping, planning, and delivery of CRG engagements related to patient throughput, patient experience, and operational improvement.
• Ensure engagements are outcome-oriented, time-bound, and delivered to consistent quality standards.
• Serve as executive sponsor for select engagements and intervene on complex or escalated matters as needed.
• Ensure CRG work drives measurable improvements at hospital partner sites.
• Oversee the use of data, observations, and best practices to inform improvement strategies.
• Build and maintain strong relationships with hospital executives and clinical leadership.
• Navigate complex hospital and organizational dynamics to advance engagement success and mitigate political risk.
• Partner with the Chief Clinical Officer, Presidents, and RVPs to align CRG priorities with enterprise needs.
• Own CRG budget, expense management, and resource allocation.
• Ensure consistency in CRG methodologies, reporting, and executive summaries.
• Oversee development and refinement of CRG tools, playbooks, and self-reliance resources.
• Capture and share CRG case studies and learnings to support continuous improvement.
• Perform other duties as assigned by the Chief Clinical Officer.

Vice President, Clinical Resources Group

• Provide operational and administrative support to a segment of a region
• Oversee and support Operation Coordinators, including onboarding and training
• Provide comprehensive administrative support, maintaining files and generating reports
• Coordinate and streamline administrative processes
• Arrange business travel for staff and physicians
• Manage expense reports and corporate apartments
• Track and maintain onboarding processes for new hires
• Support special projects and initiatives