UpGuard

Executive Assistant

UpGuard

full-time

Posted on:

Location Type: Remote

Location: Argentina

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About the role

  • Manage complex calendars across global time zones, acting as a gatekeeper to protect focus time and optimize schedules.
  • Coordinate internal and external meetings, including leadership, customer, and cross-functional sessions.
  • Support inbox and communication workflows to reduce backlog and ensure timely responses.
  • Organize and maintain task tracking (primarily in Asana), ensuring priorities are clear and actionable.
  • Maintain a structured view of top priorities (e.g. weekly or daily “Top 5”) to keep leaders focused on high-impact work.
  • Track progress on key tasks and proactively follow up to ensure completion.
  • Join selected meetings to capture notes, decisions, and action items.
  • Drive follow-through by tracking actions and coordinating with stakeholders.
  • Prepare agendas and supporting materials where needed.
  • Monitor workflows that require leadership action (e.g. approvals, contracts) and ensure timely completion.
  • Support coordination across Sales, Customer Success, and other teams to keep work aligned and moving.
  • Plan and manage travel for revenue leadership, including flights, accommodation, and detailed itineraries.
  • Support planning and execution of team off-sites, leadership meetings, and in-person events.
  • Manage logistics, including scheduling, travel, accommodation, venues, and agendas.
  • Track budgets and manage event-related expenses to ensure cost-effective delivery.

Requirements

  • Experience as an Executive Assistant supporting senior leaders (VP level or above), ideally across multiple stakeholders.
  • Fluent English (written and verbal) - you’ll be working with global stakeholders daily.
  • Exceptional organization and attention to detail.
  • Strong prioritization skills and ability to manage competing demands.
  • Proactive mindset with the ability to anticipate needs and solve problems independently.
  • Clear and effective communication skills across Slack, Asana, and meetings.
  • Ability to operate in a fast-paced, high-growth environment with evolving priorities.
  • Strong time management and accountability mindset, with a focus on follow-through and outcomes.
Benefits
  • Monthly Lifestyle subsidy: use this for financial, physical, and mental well-being.
  • WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set up within your first 3 months at UpGuard.
  • $1500 USD annual Learning & Development allowance: to support your career development, all team members will be able to expense development opportunities against this allowance.
  • Generous Annual Leave/PTO allowances: time to recharge your batteries.
  • 18 weeks paid Parental Leave: irrespective of parenting role.
  • Personal Leave allowance: this includes sick & carer’s leave.
  • Fully remote working environment: While we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance.
  • Top-spec hardware: all team members will be provided with top-spec laptops for their roles.
  • Generative AI subsidy: UpGuard provides paid subscriptions for all team members to access generative AI tools to support their work.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizationattention to detailprioritizationproactive mindsetproblem-solvingcommunicationtime managementaccountabilityfollow-throughadaptability