University of Tennessee College of Arts & Sciences

Event Planner

University of Tennessee College of Arts & Sciences

full-time

Posted on:

Location Type: Remote

Location: Tennessee • United States

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About the role

  • The Event Planner is responsible for designing, planning, managing, and executing a wide range of events from conception through completion.
  • Ensures that all events reflect the mission, values, and culture of the University of Tennessee and the Center for Learning, Education, and Employment (UTK-CLEE).
  • Leads all phases of event management—concept development, logistics coordination, vendor and sponsor management and relations, budgeting, on-site execution, and post-event evaluation.
  • Supervise or direct the work of event staff or contractors, with a primary focus on strategic planning and hands-on management of event projects.
  • Requires a blend of project management expertise, interpersonal communication, and an ability to balance multiple priorities under strict deadlines.

Requirements

  • Bachelor’s degree and three (3) years of relevant event planning or program coordination experience OR
  • Associate’s degree and five (5) years of relevant event planning or program coordination experience, including large-scale conferences OR
  • High school diploma (or equivalent) and eight (8) years of relevant event planning or program coordination experience, including large-scale conferences
  • Knowledge of planning and organizing events
  • Knowledge of hospitality standards and social etiquette
  • Knowledge of budget development and financial tracking for events
  • Knowledge of industry-standard software and platforms (e.g., Outlook, Google Workspace, Microsoft Office Suite, Microsoft Teams, Zoom, Cvent, Cadmium)
  • Customer service skills
  • Problem-solving skills, including the ability to quickly identify and resolve issues before or during events
  • Organizational and multitasking skills to manage multiple tasks, schedules, and priorities simultaneously
  • Time management skills to meet strict deadlines and manage project timelines effectively
  • Attention to detail skills to ensure all aspects of events are thoroughly planned and executed
  • Communication skills, including clearly conveying information and actively listening to clients, vendors, and team members
  • Interpersonal (“people”) skills to build rapport, manage diverse personalities, and respond to client needs with empathy
  • Leadership skills to motivate teams, coordinate vendors, and foster collaboration
  • Negotiation skills to secure favorable terms with vendors and partners
  • Ability to be flexible, adaptable, and creative while meeting strict deadlines
  • Ability to delegate responsibilities while ensuring quality standards are met
  • Ability to remain calm, resilient, and effective during last-minute changes and high-stress situations
  • Bachelor’s degree (Education or Business, preferred fields)
  • Knowledge: Creativity
  • Skills: Detail Oriented / Attention to Detail, Problem-solving, Critical thinking, Decision making, Time management, Organization, Customer service
  • Abilities: Dependability, Punctuality, Adaptability/Flexibility, Curiosity, Integrity, Self-direction, Resourcefulness
Benefits
  • Find more information on the UT Market Range structure here
  • Find more information on UT Benefits here
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningprogram coordinationbudget developmentfinancial trackinglogistics coordinationvendor managementsponsor managementproject managementproblem-solvingattention to detail
Soft Skills
interpersonal skillscommunication skillsorganizational skillsmultitaskingtime managementleadership skillsnegotiation skillsflexibilityadaptabilitycreativity
Certifications
Bachelor's degreeAssociate's degreeHigh school diploma