University of Arkansas System

Executive Assistant

University of Arkansas System

full-time

Posted on:

Location Type: Office

Location: Little Rock • United States

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About the role

  • Provide high-level administrative support to the Department Chairperson, 14+ full-time faculty members, and helps with students enrolled in the Master's and Doctoral programs.
  • Manage and coordinate daily operations for the Department and is responsible for maintaining office efficiency, as well as implementing office systems and procedures.
  • May also supervise and/or coordinate the work of other office assistants.
  • Schedule appointments, coordinate meetings, and special events of various sizes and levels of complexity.
  • Process travel for departmental faculty, staff, and official guests.
  • Maintain full responsibility for processing payments and reconciliation of the departmental Travel and P-card accounts.
  • Serve as the primary point of contact and liaison for the Department. Welcome department visitors and students and facilitate visits for visiting faculty and guests.

Requirements

  • Bachelor's degree plus two (2) years of administrative or related experience or High School diploma/GED plus six (6) years of administrative or related experience required.
  • Experience providing administrative support to an academic/research/clinical/programmatic unit or administrative office, including 1 year in a leadership or supervisory role.
  • Excellent computer skills, including proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, etc.).
  • Working knowledge of Workday.
  • Knowledge of UAMS/State business process (e.g., travel and purchasing).
  • Excellent interpersonal and communication skills.
  • Excellent organizational and time-management skills.
  • Excellent written and verbal skills.
  • High level of professionalism; ability to work under pressure, prioritize tasks, and meet deadlines; highly self-motivated.
  • Preferred Qualifications: Experience providing high-level administrative support to an academic/research/clinical/programmatic unit or administrative office, including 2 years in a leadership or supervisory role. Excellent knowledge of Workday.
Benefits
  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportoffice systemspayment processingreconciliationschedulingevent coordinationtravel processingleadershipsupervisory experiencetime management
Soft Skills
interpersonal skillscommunication skillsorganizational skillswritten skillsverbal skillsprofessionalismself-motivationability to work under pressureprioritizationdeadline management
Certifications
Bachelor's degreeHigh School diplomaGED