Univar Solutions

Administrative Assistant

Univar Solutions

full-time

Posted on:

Location Type: Office

Location: Pitt Meadows • Canada

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About the role

  • Administrative duties, scanning, filing, Information, and document management
  • Greet visitors and direct to proper department/person
  • Answer phones and direct calls for AB, SK, and BC
  • BOL scanning & filing
  • Open & distribute interoffice mail accordingly
  • Send & receive courier and faxes
  • Order office supplies including stationary, printer supplies, coffee/tea supplies, business cards, etc.
  • New-hire setup - Key & fob programming, alarm code, equipment & supplies set-up
  • Distribute office documentation/communication
  • SharePoint & training records upkeep
  • Maintain general office cleanliness
  • Other administrative duties as assigned
  • Provide support in audits & health checks on projects and programs (high level of confidential information managed)
  • Prepare and maintain spreadsheets, reports, and presentations utilizing business software applications and department systems
  • Provide project tool training and support to team members

Requirements

  • Post-secondary degree or diploma
  • 3-5 years of relevant work experience
  • Excellent telephone and communication skills
  • Knowledge and experience in the use of the various tools to aid program management.
  • High proficiency using the MS Office suite of programs
  • Strong problem-solving skills with the ability to prioritize
  • Must be detail-oriented and pay close attention to accuracy
  • Self starter who can take initiative and operate independently
  • Ability to multi-task, maintain confidentiality, ensure attention to detail and stay organized within a busy work environment
Benefits
  • Paid training and development programs at every level
  • Global career advancement and mentoring opportunities
  • Education allowance
  • Competitive salary, benefits to include; employer paid medical & dental, short term and long term disability coverage, pension with employer matched contributions
  • Employee Resource Networks that are advocating for advancing diversity, equity and inclusion within the company
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document managementBOL scanningspreadsheet preparationreport preparationpresentation preparationprogram management toolskey programmingfob programmingalarm code setupoffice supply ordering
Soft Skills
telephone communicationproblem-solvingattention to detailself-starterinitiativemulti-taskingorganizational skillsconfidentialityindependenceaccuracy
Certifications
post-secondary degreediploma