Unique Vacations

Administrative Assistant

• Under the direct supervision of the Executive Vice President of Sales and Industry Relations this position provides administrative duties for the Executive Vice President of Sales and Industry Relations and office support for the department.
• In addition to typing, filing, and scheduling, perform duties such as preparing reports and financial data, coordination of meetings, travel arrangements and conferences, screening and fielding calls, managing calendars, and working on special projects.
• This individual requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors.
• The Executive Administrative Assistant must be detail oriented, accurate, and able to act autonomously with minimal supervision.
• This position requires a high level of attention to detail and follow-up on action items and tracking/meeting deadlines.
• Professionalism is one of our Values and expected of every employee, and particularly for this role.
• In addition, he/ she is also responsible for answering non-routine correspondence and assembling highly confidential and sensitive information.
• Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
• Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures.
• This individual is efficient and comfortable being a member of a team.
• The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
• The ideal candidate for this job is resourceful, a good problem solver, and organized.
• Assuring a steady completion of workload in a timely manner is key to success in this position.