Executive Administrative Assistant

Unique Vacations

Executive Administrative Assistant providing comprehensive support to the Executive Vice President of Sales at Unique Vacations, Inc. Managing schedules, communications, and confidential information in Miami, FL.

Posted 8/1/2026full-timeMiami • Florida • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while providing comprehensive administrative support to executives. Proficient in managing complex schedules, preparing reports, and maintaining professionalism in diverse interactions.

Highest-signal resume keywords

Excellent Typing SkillsOrganizational SkillsProblem Solving AbilityMS Office ApplicationsCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

TypingReport PreparationFinancial Data ManagementCalendar ManagementInternet Research

Soft Skills

Interpersonal SkillsFlexibilityAttention to DetailTeam CollaborationAbility to Work Under Pressure

Tools & Technologies

MS WordMS ExcelMS PowerPointSocial Media

Industry Keywords

Administrative SupportExecutive AssistanceConfidential Information ManagementMeeting CoordinationTravel Arrangements

About the role

Key responsibilities & impact

Under the direct supervision of the Executive Vice President of Sales and Industry Relations this position provides administrative duties for the Executive Vice President of Sales and Industry Relations and office support for the department.
In addition to typing, filing, and scheduling, perform duties such as preparing reports and financial data, coordination of meetings, travel arrangements and conferences, screening and fielding calls, managing calendars, and working on special projects.
This individual requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors.
The Executive Administrative Assistant must be detail oriented, accurate, and able to act autonomously with minimal supervision.
This position requires a high level of attention to detail and follow-up on action items and tracking/meeting deadlines.
Professionalism is one of our Values and expected of every employee, and particularly for this role.
In addition, he/ she is also responsible for answering non-routine correspondence and assembling highly confidential and sensitive information.
Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures.
This individual is efficient and comfortable being a member of a team.
The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
The ideal candidate for this job is resourceful, a good problem solver, and organized.
Assuring a steady completion of workload in a timely manner is key to success in this position.

Requirements

What you’ll need

Excellent typing and writing skills a must.
Must have excellent people skills, customer service, and telephone etiquette.
Must be able to multi-task and prioritize accordingly.
Detail oriented and possess organizational skills.
Must have the ability to work independently as well as in a team setting.
Must have problem solving ability.
Work well under pressure and with deadlines.
Ability to work with minimum supervision and flexibility to work long hours and occasionally a few hours on weekends as needed by EVP.
Excellent verbal and written skills
Detailed oriented and excellent organizational skills.
Social media savvy
Computer skills – MS Office applications, MS Word, Excel, Power Point, Internet
Prior administrative experience a must.
Must be able to travel sometimes unexpectedly for a few days at a time.

Benefits

Comp & perks

Health
Dental
Vision
Employer paid life insurance, STD, and LTD
Sick days
Vacation days
9 Holidays
Tuition assistance
Parental leave
401K plan with a company match
Additional perk: After 6 months of continuous employment, you may visit the resorts we represent at a discounted rate.