Manager, Program Operations
Union of Concerned Scientists
full-time
Posted on:
Location Type: Remote
Location: District of Columbia • Washington • United States
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Salary
💰 $109,232 per year
About the role
- Lead program budget development, budget management, and expense management and tracking using the UCS budget management system, including reconciling budget records and actual expenses with finance on a regular basis.
- Review and approve program expenditures in the accounts payable system.
- Review and approve program travel and credit expenses in the travel and expense system.
- Lead training and support on budgeting for budget holders and/or approvers.
- Assist program staff with preparing and submitting financial documents and contracts to the Finance team.
- Lead in troubleshooting contracts, purchase records/invoices, and payments, etc., promptly as needed.
- Assist with proactively providing coordination and team management for the programs planning processes.
- In collaboration with People & Culture, assist hiring managers during hiring, orientation, and onboarding processes.
- With the Office operations team, support the coordination of all-program retreats and provide supplementary events, retreats, or other activities, as needed.
- In coordination with the Finance & Administration department teams, proactively and creatively work to streamline and optimize program operations processes and procedures.
- In collaboration with leadership, support effective program operations communication flows (upwards, downwards, and with other programs and departments).
- Provide supervisory leadership to the office operations team.
- Support the DC office Sr. Operations Coordinator with coordinating DC office facility needs, maintenance, security, mail management, etc.
- Manage special projects as needed or as assigned.
Requirements
- Five to seven years of relevant nonprofit financial and budget management.
- Experience with managing staff or consultants.
- Experience developing and managing budgets.
- Handson experience with a budget management system/software (Experience with Martus preferred but not required).
- Self-motivation and attention to detail.
- Excellent communication skills.
- Excellent interpersonal and relationship management skills, including an ability to work both independently and in teams and to interact effectively with a range of people, including professionals who may be experts and/or prominent in their fields.
- Some project management and/or planning skills.
- Demonstrated ability to manage multiple projects for extended periods of time, and to be flexible in responding to fast-changing organizational needs.
- Understanding of, and commitment to, the importance of racial equity to effectively achieve program goals.
- Bachelor’s degree required.
- At UCS, comparable training and/or experience can be substituted for degrees when appropriate.
Benefits
- Excellent benefits
- 12% salary differential for CA Residents
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget managementexpense managementfinancial document preparationcontract managementproject managementstaff managementbudget developmentrelationship managementprogram operations optimizationteam management
Soft Skills
self-motivationattention to detailexcellent communicationinterpersonal skillsflexibilityability to work independentlyability to work in teamsrelationship buildingproblem-solvingleadership
Certifications
Bachelor’s degree