Union of Concerned Scientists

Program Manager

• Lead program budget development, budget management, and expense management and tracking using the UCS budget management system, including reconciling budget records and actual expenses with finance on a regular basis.
• Review and approve program expenditures in the accounts payable system.
• Review and approve program travel and credit expenses in the travel and expense system.
• Lead training and support on budgeting for budget holders and/or approvers.
• Assist program staff with preparing and submitting financial documents and contracts to the Finance team.
• Lead in troubleshooting contracts, purchase records/invoices, and payments, etc., promptly as needed.
• Assist with proactively providing coordination and team management for the programs planning processes.
• In collaboration with People & Culture, assist hiring managers during hiring, orientation, and onboarding processes.
• With the Office operations team, support the coordination of all-program retreats and provide supplementary events, retreats, or other activities, as needed.
• In coordination with the Finance & Administration department teams, proactively and creatively work to streamline and optimize program operations processes and procedures.
• In collaboration with leadership, support effective program operations communication flows (upwards, downwards, and with other programs and departments).
• Provide supervisory leadership to the office operations team.
• Support the DC office Sr. Operations Coordinator with coordinating DC office facility needs, maintenance, security, mail management, etc.
• Manage special projects as needed or as assigned.

Manager, Program Operations