UNIKEN

Executive Assistant

UNIKEN

full-time

Posted on:

Location Type: Hybrid

Location: Barcelona • Spain

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Salary

💰 €45,000 - €55,000 per year

About the role

  • Provide high-level, day-to-day support to the CEO
  • Proactively manage a complex and ever-changing calendar across multiple time zones
  • Act as a gatekeeper for the CEO’s time, inbox, and priorities
  • Prepare agendas, briefing notes, and follow-ups for meetings
  • Handle sensitive and confidential information with absolute discretion
  • Manage end-to-end travel arrangements (international and domestic), including itineraries, accommodation, and visas where required
  • Support the co-ordination of SLT offsites including booking accommodation and travel.
  • Liaise with internal teams, the SLT, external partners and investors on behalf of the CEO
  • Support on special projects as required, often at short notice
  • Anticipate issues before they arise and propose practical solutions
  • Provide flexible support during irregular hours when required due to global time

Requirements

  • Proven experience as an or EA supporting a senior leader (ideally CEO or C-suite)
  • Experience working in fast-growth, international or global businesses
  • Excellent organisational and time-management skills
  • Strong written and verbal communication skills
  • Competent using systems including Google Workspace
  • High emotional intelligence and stakeholder management capability
  • Absolute discretion and professionalism
  • Proactive and solutions-focused — you don’t wait to be asked
  • Comfortable working flexibly, including occasional irregular hours
  • Tech-savvy and confident using digital tools to stay organised
  • Fluent in English & Spanish, other European languages a plus, but not essential.
Benefits
  • 22 days holiday + public holidays
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
experience as an Executive Assistantcalendar managementtravel arrangementsmeeting preparationstakeholder managementproject supportbilingual in English and Spanish
Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationemotional intelligencediscretionprofessionalismproactive problem-solvingflexibilitysolutions-focused