UNIKEN

Executive Assistant

UNIKEN

full-time

Posted on:

Location Type: Hybrid

Location: Barcelona • Spain

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Salary

💰 €45,000 - €55,000 per year

About the role

  • Provide high-level, day-to-day support to the CEO
  • Proactively manage a complex and ever-changing calendar across multiple time zones
  • Act as a gatekeeper for the CEO’s time, inbox, and priorities
  • Prepare agendas, briefing notes, and follow-ups for meetings
  • Handle sensitive and confidential information with absolute discretion
  • Manage end-to-end travel arrangements (international and domestic), including itineraries, accommodation, and visas where required
  • Support the co-ordination of SLT offsites including booking accommodation and travel.
  • Liaise with internal teams, the SLT, external partners and investors on behalf of the CEO
  • Support on special projects as required, often at short notice
  • Anticipate issues before they arise and propose practical solutions
  • Provide flexible support during irregular hours when required due to global time

Requirements

  • Proven experience as an or EA supporting a senior leader (ideally CEO or C-suite)
  • Experience working in fast-growth, international or global businesses
  • Excellent organisational and time-management skills
  • Strong written and verbal communication skills
  • Competent using systems including Google Workspace
  • High emotional intelligence and stakeholder management capability
  • Absolute discretion and professionalism
  • Proactive and solutions-focused — you don’t wait to be asked
  • Comfortable working flexibly, including occasional irregular hours
  • Tech-savvy and confident using digital tools to stay organised
  • Fluent in English & Spanish, other European languages a plus, but not essential.
Benefits
  • 22 days holiday + public holidays

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
experience as an Executive Assistantcalendar managementtravel arrangementsmeeting preparationstakeholder managementproject supportbilingual in English and Spanish
Soft skills
organizational skillstime-management skillswritten communicationverbal communicationemotional intelligencediscretionprofessionalismproactive problem-solvingflexibilitysolutions-focused