UNCF

Deputy Chief of Staff

UNCF

full-time

Posted on:

Location Type: Hybrid

Location: Washington • District of Columbia • Washington • United States

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Salary

💰 $120,000 - $140,000 per year

Job Level

Lead

About the role

  • Prepare high-quality briefing materials for Chief of Staff review, synthesizing complex information into actionable insights for executive decision-making.
  • Attend key meetings on behalf of the Chief of Staff, ensuring clear communication of decisions and follow-through on action items.
  • Coordinate materials for stakeholder engagement activities as needed to include developing talking points and presentations.
  • Handle confidential and sensitive matters with discretion and sound judgment.
  • Maintain comprehensive visibility across UNCF’s strategic portfolio, tracking progress, dependencies, risks, and outcomes for CEO and Chief of Staff priorities.
  • Develop and manage real-time dashboards that provide actionable intelligence on initiative status, emerging issues, and resource needs; Includes tracking emerging initiatives.
  • Independently manage select high-priority initiatives on behalf of the Chief of Staff, ensuring accountability to timelines, outcomes, and strategic objectives.
  • Proactively identify bottlenecks, dependencies, and opportunities for acceleration across the organizational portfolio.
  • Coordinate cross-functional teams to drive execution and issue resolution while maintaining momentum on complex, multi-stakeholder initiatives; Partner with external consultants and internal teams to advance initiatives.
  • Serve as a liaison between the Chief of Staff and department leaders, facilitating productive dialogue and ensuring critical information reaches appropriate decision-makers.
  • Conduct regular check-ins with senior leaders to surface emerging issues, gather intelligence on organizational health, and identify opportunities for Chief of Staff intervention.
  • Facilitate quick and complete problem-solving by connecting the right people and resources to address organizational challenges.
  • Ensure seamless communication flow between the Office of the President and the organization, particularly during periods of transition or high-stakes initiatives.
  • Design and implement systems, processes, and tools that increase organizational efficiency and reduce operational friction, including project management frameworks, briefing protocols, decision-making workflows, and tracking templates.
  • Support the Chief of Staff in managing OOP budget and coordinating OOP staff to ensure complete and timely processing of expenses, cost transfers, and financial transactions.

Requirements

  • Bachelor’s degree or higher.
  • Minimum 5 – 7 years of progressive experience in operations, chief of staff, or senior coordination roles in complex organizations.
  • Demonstrated experience in politically complex or high-stakes environments (non-profit, advocacy organizations, government or highly matrixed corporations).
  • Proven ability to manage multiple concurrent priorities with competing demands and shifting timelines
  • Strong operational thinking combined with exceptional attention to detail and process design capabilities.
  • Outstanding communication and interpersonal skills; ability to build trust and facilitate connections across all organizational levels.
  • Advanced proficiency in project management tools, data visualization platforms, and Microsoft Office Suite.
  • Demonstrated ability to navigate organizational dynamics, facilitate information flow, and connect dots across silos.
  • Strong executive presence, discretion, and judgment in handling sensitive matters.
  • Self-starter with proactive mindset; anticipates needs and acts without waiting for direction.
  • Intellectual curiosity and fast learning ability; comfortable with ambiguity and rapid organizational change.
Benefits
  • Medical, Dental & Vision
  • Vacation, Sick & Personal Leave
  • Life Insurance (Basic & Optional)
  • Flex Spending Accounts
  • 403(b) Retirement Account
  • Holiday Savings Plan
  • Annual Incentive Pay
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementdata visualizationprocess designbudget managementbriefing materials preparationinitiative trackingstakeholder engagementproblem-solvingoperational efficiencystrategic planning
Soft Skills
communicationinterpersonal skillsattention to detailoperational thinkingexecutive presencediscretionjudgmentself-starterintellectual curiosityproactive mindset