Chief of Staff

• Strategy: Work closely with the leadership team on projects of strategic importance and help develop plans for growth in new regions (DACH, US, and beyond)
• Operations: Execute internal projects to improve company efficiency and drive growth
• Investor Relations: Prepare investor meetings and support the founders with graphics, presentations, and solid financial calculations
• HR: Assist with sourcing and recruiting. Collaborate with us to develop additional KPIs for the entire team

Founders Associate Intern assisting a fast-growing startup in strategic projects

Founders Associate Intern

Founders Associate Intern at Meet5, a fast-growing startup for people over 40. Supporting the leadership team in strategic initiatives and operational improvements.

• Partner with Product and Engineering leaders to drive strategic priorities and company objectives.
• Coordinate cross-functional initiatives and ensure projects are delivered on time.
• Improve planning, execution, and operational processes across Product and Engineering teams.
• Track OKRs, KPIs, project milestones, and business performance.
• Prepare executive reports, business reviews, and leadership presentations.
• Identify operational bottlenecks and implement scalable solutions.
• Facilitate communication between leadership, engineering, product, design, and business teams.
• Support organizational planning, hiring initiatives, and continuous process improvement.
• Act as a trusted advisor to executive leadership on strategic initiatives.

Chief of Staff overseeing Product and Engineering in a fast-growing tech company

Chief of Staff – Product and Engineering, Web3, Fintech

Chief of Staff overseeing Product and Engineering initiatives in a fast-growing tech company. Collaborate with executive leadership to drive strategic priorities and operational excellence.

• Own business and personal projects from initial direction through successful completion
• Translate high-level goals into clear scopes, timelines, budgets, and action plans
• Oversee buildouts and property-related projects
• Serve as the primary liaison with the principal’s CPA, advisors, and other professional service providers
• Identify, evaluate, engage, and manage contractors, vendors, consultants, and other specialists
• Negotiate terms, coordinate deliverables, monitor progress, and ensure projects remain on schedule and within budget
• Coordinate content-production resources, medical and travel logistics, and other business or personal initiatives as needed
• Maintain visibility across ongoing projects and provide concise, organized updates
• Anticipate potential obstacles and resolve issues independently whenever possible
• Establish systems and processes that improve organization, communication, and efficiency
• Manage confidential business, financial, medical, and personal information with exceptional discretion

Chief of Staff supporting a financial media business founder

Chief of Staff supporting a financial media business founder in operational aspects and project management. Leading various business and personal initiatives ensuring they meet established goals.

• Manage the operational 'rhythm of the business' for the tower, including the design, execution, and optimization of leadership meetings, business reviews, and goal/OKR tracking.
• Lead internal communication strategies and channels (e.g., Slack, team newsletters, executive comms and decks) to ensure strategic alignment and transparency across the organization.
• Drive associate engagement and culture initiatives, analyzing team sentiment/AAS to design impactful programs that enhance morale, retention, and inclusion.
• Work on medium to large-scale complex, cross-departmental projects that have a direct impact on the company.
• Drive cross-functional projects based on defined priorities; ensure scope of deliverables, timelines and budget are met; identify risks and issues and mitigate and / or escalate as needed; manage complex up and downstream project impacts.
• Plan, design, manage and execute project plans to ensure delivery. This activity includes management through feasibility, design, planning and implementation.
• Leverage problem solving skills to ensure project plans deliver on intent and maintain key project documentation.
• Conduct regular meetings with the project team. Document progress and report to stakeholders on project status.
• Partner with project customers to provide strategic and tactical thought partnership to effectively drive project delivery.
• Forge relationships with key stakeholders to ensure delivery of commitments.
• Identify ways to improve and streamline business process.

Senior Project Manager leading strategic business projects at Capital One.

Senior Project Manager – Chief of Staff

Senior Project Manager leading critical business projects at Capital One. Collaborating with stakeholders to drive results and enhance company operations.

• Eigenverantwortung für Teilprojekte in Kundenmandaten, von Discovery bis Go-Live.
• Aufbau von Agenten- und Automatisierungs-Workflows mit Claude, n8n und unserem internen Stack.
• Discovery-Recherche: öffentliche Quellen auswerten, Hypothesen prüfen, Briefings für Erstgespräche vorbereiten.
• Workshops, Statusupdates und Kundenmaterialien vorbereiten. Klar, strukturiert, auf den Punkt.
• Kundentermine vor Ort oder per Video: mitmoderieren, protokollieren, Next Steps am selben Abend rausschicken.
• Prozessoptimierung intern wie bei Kunden.
• Mitarbeit über Geschäftsbereiche hinweg: Beratung, Produkt, Vertrieb, interne Ops.

Founders Associate focusing on AI & Business Development in a hybrid role.

Werkstudent Founders Associate – AI & Business Development

Founders Associate involved in AI & Business Development at Lucid Labs. Responsible for project management and client interactions in a hybrid setup in Berlin.

• Formulating cross-functional strategic projects and owning their execution end to end.
• Staying close to performance data: understanding the underlying drivers, building a regular reporting cadence, and identifying and leading strategic transformation initiatives.
• Collaborating across the company to drive impact and unblock complex challenges.
• Ensuring the CEO is well prepared for meetings with regulators, investors, board members, and employee forums.
• Preparing and disseminating major company communications.
• Representing the CEO to the organisation and in key forums.

Chief of Staff driving strategic initiatives at Pave Bank

Chief of Staff at Pave Bank executing strategic initiatives and collaborating with the CEO and leadership team. Bridging traditional finance and digital assets in a growing bank.

• Monitor, maintain, and drive execution of the Network Engineering department’s priority list, ensuring initiatives stay on track and roadblocks are surfaced early.
• Serve as a primary point of contact for communication and follow-up with other departments, keeping cross-functional work aligned and moving.
• Own project management for corporate goals tied to Network Engineering, tracking milestones, timelines, and deliverables.
• Manage the engineering ticketing queue, including oversight of staffing levels and performance across the queue.
• Communicate directly with building stakeholders (building owners, property managers) and internal team members regarding network performance improvements, outages, and ongoing issues.
• Act as a liaison between engineering leadership and other parts of the organization to ensure consistent, timely, and information flow.

Technical Chief of Staff managing Network Engineering operations at Honest Networks

Technical Chief of Staff

Technical Chief of Staff overseeing Network Engineering operations for affordable internet service provider Honest Networks. Ensuring alignment across teams and driving project execution in a fast-paced environment.

• Manage calendaring and logistics for the co-founders, including scheduling, travel coordination, and maintaining clear communication on their behalf
• Own end-to-end meeting operations for key recurring meetings across teams — scheduling, agenda building, and herding team members for action items
• Coordinate domestic travel for the Growth team including flights, hotels, ground transportation, and itineraries
• Support the People team with interview scheduling, candidate communications, event logistics, offsites, happy hours, and culture programming from concept through execution
• Own ad hoc projects and operational tasks across the company including research, vendor coordination, gift purchases, process documentation, and whatever else needs to get done
• Identify gaps in how we operate and propose or implement solutions without being asked

Junior Chief of Staff overseeing operations at Jukebox Health.

Junior Chief of Staff

Junior Chief of Staff managing day-to-day operations at Jukebox Health. Involving executive logistics, hiring support, and culture programming.

• Formulating cross-functional strategic projects and owning their execution end to end
• Staying close to performance data: understanding the underlying drivers, building a regular reporting cadence, and identifying and leading strategic transformation initiatives
• Collaborating across the company to drive impact and unblock complex challenges
• Ensuring the CEO is well prepared for meetings with regulators, investors, board members, and employee forums
• Preparing and disseminating major company communications
• Representing the CEO to the organisation and in key forums

Chief of Staff supporting strategic initiatives at a commercial bank

Chief of Staff partnering with CEO to drive strategic initiatives at Pave Bank. Leading execution of key projects and collaborating across the organization for impactful transformation.

• Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes
• Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs
• Ensure on-time meeting starts; anticipate logistics; proactively check executive status and readiness
• Own task boards and project trackers; maintain clear priorities and deadlines
• Prepare agendas, docs, and resources for upcoming decisions; ensure follow-ups are completed
• Drive cross-departmental coordination; “firefight” blockers on behalf of the executive
• Draft/polish decks, memos, SOPs, customer letters, and internal updates
• Create concise summary reports and executive briefs from complex inputs
• Maintain a consistently high standard of clarity, tone, and brand alignment
• Schedule with partners; prepare materials; support contracts and onboarding
• Maintain relationship maps and key contact cadences for the executive
• Track deliverables and ensure external commitments are met on time
• Pull light reports; summarize key data points for quick executive decisions
• Capture live meeting notes; track action items; circulate clear summaries
• Handle occasional personal admin tasks that enable executive focus

Chief of Staff supporting the CEO in a fast-growing consumer health startup

Chief of Staff, Executive Assistant

Chief of Staff/Executive Assistant supporting the CEO in a consumer health startup. Managing executive operations and driving strategic projects in a fast-paced environment.

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Founders Associate Intern

Chief of Staff – Product and Engineering, Web3, Fintech

Chief of Staff

Senior Project Manager – Chief of Staff

Werkstudent Founders Associate – AI & Business Development

Chief of Staff

Technical Chief of Staff

Junior Chief of Staff

Chief of Staff

Chief of Staff, Executive Assistant