Ultimus Fund Solutions

Business Development Rep

• Generates sales leads and a pipeline of new business opportunities, including prospects for launching funds and take-away business from competitors.
• Leads and coordinates the process of responding to due diligence questionnaires, RFP’s, and RFI’s for assigned prospects.
• Maintains a database of sales opportunities with relevant information in the CRM system.
• Ensures that new business is successfully implemented and transitioned to ongoing servicing team(s).
• Maintains understanding of functional and technical aspects of the firm’s capabilities and benefits, industry trends, and client needs, using the understanding to win business.
• Maintains up to date knowledge of competitors’ service offerings and delivery, participating in competitive research as assigned.
• Assists with the roll out of new services by identifying beta partners.
• Represents the firm at conferences, trade shows, networking events, seminars, and marketing events.
• Populates and updates leads, contact information, and other relevant data in the CRM system.
• Prepares and submits status reports (i.e., Deal and Call Reports) as needed.
• Contributes to the development of marketing strategies and plans; participates in execution as assigned including thought leadership.
• Leads the entire RFP or RFI process and consistently meet sales targets.

SVP, Business Development – Public

Accounting Manager

• Instructs custody movements from daily money movement activity.
• Reviews accuracy of daily money movements to and from custody bank accounts; follows-up on discrepancies.
• Enters, releases, and approves wires to and from custody banks by predetermined deadlines.
• Enters, releases, and approves wires for shareholder redemption requests.
• Assists with daily research on any outstanding items regarding bank account reconciliation.
• Reviews and decides ACH and checks positive pay items.
• Facilitates federal and state tax withholding payments.
• Reconciles assigned bank accounts to ensure items are resolved in a timely manner.
• Accurately reports aged reconciliation items.
• Assists the Fund Accounting department regarding any questions that arise in any dollar or share discrepancies.
• Coordinates follow-up of outstanding bank account reconciliation items with internal departments to ensure timely resolution.
• May perform other duties as required and assigned.

Control Accounting Specialist I

Agent

• Converts and submits level 1-2 EDGAR filings with no guidance from management.
• Converts and submits level 3 EDGAR filings with guidance from management.
• Provides high-quality and prompt turn-around of converted EDGAR documents allowing for timely client review before filing.
• Converts documents to an EDGAR acceptable format and submits them to SEC, on behalf of client, on schedule and in compliance with regulations.
• Facilitates advance payment of filing fees with client in accordance with SEC provisions.
• Confirms and forwards SEC acceptance notices to client.
• Provides an EWFS to the billing dept. after every EDGAR job has been completed daily.
• Provides a daily log of all pending and filed jobs for that reporting cycle.
• Maintains iXBRL trackers to ensure clients follow the iXBRL rule.
• Assists manager with projects and staying up to date with SEC requirements and new regulations.
• Helps maintain summary prospectus websites so clients follow regulations.
• Performs clerical and administrative support tasks for associates.
• Assists with training junior associates on conversion techniques, policies, and procedures.
• Provides guidance and oversight to the team when needed.
• Daily contact with clients regarding EDGAR filing services, clarification of requests, review printing needs, etc.
• Direct point of contact when management is unavailable.

EDGAR Filing Agent

Full-stack Engineer

• Responsible for the full application lifecycle, contributing to both new development and strategic enhancements of existing systems.
• Work across multiple business domains, drive technical decision making, and help guide engineering practices.
• Lead the design and development of scalable applications, services, and integrations.
• Build responsive and intuitive front end applications in Angular.
• Support production systems through advanced troubleshooting, performance tuning, and root cause analysis.
• Review code and provide guidance to junior developers.

Software Developer II

• Collaborates with stakeholders to gather and refine requirements.
• Designs, develops, evaluates, and deploys applications and services.
• Builds responsive, user-friendly front-end applications in Angular.
• Estimates development effort and meets delivery timelines.
• Maintains and enhances production systems, including troubleshooting and support.
• Develops and maintains technical and user documentation.
• Contributes to team discussions on architecture, standards, and best practices.

Software Developer I

Paralegal

• Leads the provision of legal administration services for Ultimus’ mutual fund clients.
• Prepares client registration statement updates.
• Prepares other client SEC filings and forms.
• Prepares and distributes client board and committee materials, including agendas, exhibits, reports, and resolutions.
• Prepares minutes of client board and committee meetings.
• Attends board and committee meetings by telephone or in person to record notes, as needed.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development and oversight of legal administration procedures relating to board meetings, corporate governance, and SEC filings.
• Leads and assists with projects, as needed.

Senior Paralegal

General Counsel

• Supervises the preparation of client registration statement updates.
• Supervises the preparation of other client SEC filings.
• Leads the preparation/distribution of client board and committee materials.
• Attends board and committee meetings to record notes and make presentations.
• Drafts the minutes of meetings with review by a senior attorney.
• Provides updates to clients on recent regulatory events and conducts regulatory research.
• Drafts contract amendments for services provided to assigned clients.
• Completes all internal compliance related documents in a timely manner.
• Guarantees client satisfaction with the Legal Administration relationship.
• Supervises preparation of filings for special regulatory services with guidance from senior attorneys.
• Mentors associates and maintains regular contact with internal departments and clients.

VP, Legal Counsel

Artificial Intelligence

• Defines and drives enterprise AI product strategy aligned to revenue growth, operational efficiency, and client outcomes.
• Leads cross-functional transformation initiatives redesigning core workflows across Fund Accounting, Transfer Agency, and Onboarding.
• Partners with business leaders to identify and prioritize high-impact AI use cases.
• Oversees the development and deployment of AI solutions leveraging internal teams and external partners.
• Drives enterprise-wide adoption and behavior change across business units.
• Advises CEO and senior leadership on AI priorities, investments, and governance.
• Establishes KPIs tied to efficiency gains, cost reduction, error reduction, and client experience improvements.