Payroll

• Under the supervision of the Controller, manage the payroll process, compile payroll statistics, maintain payroll records, liaise with payroll systems providers and partners in Human Resources, and perform audits and reviews of all required payroll deductions.
• Responsible for managing the accurate and timely processing of all payroll information.
• Perform complete and accurate processing of biweekly multi-state payrolls for exempt and non-exempt employees.
• In coordination with partner in Human Resources, manage payroll operations including salaries, benefits, exceptions, court ordered deductions, and payroll taxes for all Agency services and programs.
• Research and gather required documents to set up new states in payroll system that meet payroll-related state and local requirements along with state and local registration.
• Manage regular preparation of payroll reports for Senior Management, Human Resources and Finance departments on a weekly, monthly, quarterly, or year-end basis as applicable.
• Maintain employee confidence by responding to employee payroll-related questions and resolve issues in a timely and professional manner.
• Assist with providing payroll information for audits and internal control reviews for the Payroll processing cycle.
• Provide payroll data reports for Worker’s Compensation renewal policies and annual Worker’s Compensation audit.
• Prepare payroll and benefit related general ledger entries, coordinating with vendors and partners in Human Resources for support related to all direct payroll journals, including bank transactions.
• Responsible for adherence to all governmental reporting and regulations and maintenance of sound control processes to protect company assets and advise Management of needed actions.
• Identify key and/or recurring issues, including systems set up and other issues, and assists in resolution through working with vendors on configuration, training and/or policy and procedural solutions.
• Review and analyze current payroll and benefits administration processes and tax procedures and recommend changes to Company policies resulting in best practices.
• Approve workflows for direct deposit and W-4 changes in HRIS.
• Administering and processing all payroll changes for new hires, terminated employees, and employees receiving promotions, demotions or raises, through the system based on supervisor approval and plan guidelines.
• Identify problems and compliance issues and coordinate implementation of corrections with internal team members.
• Regularly audit payroll files to ensure accuracy of employees’ records.
• Provide customer service to all staff members regarding payroll daily.
• Advise managers and staff members as to the appropriate policies and procedures regarding compensation.

Payroll Specialist

Brand Manager

• Develop engaging marketing content for a variety of channels (print, web, advertising, etc.)
• Oversee the execution of large-scale advertising campaigns across the five-state region
• Infuse Planned Parenthood’s brand voice throughout
• Tailor messaging to ensure it resonates with its intended audience -- particularly marginalized communities that are at higher risk of experiencing health care inequities.
• Manage day-to-day operations with outside vendors to ensure effective, accurate, and timely campaign deployment.
• Independently manage assigned budgets, as well as departmental invoicing, across multiple, complex revenue streams.
• Coordinate sponsorships, maintain related marketing resources, reporting, internal marketing communications, general website support, and other related duties as assigned.

Senior Marketing and Brand Strategist

Counselor

• Assist patients and community members with insurance applications through MNsure.
• Communicate with MNsure, MN Department of Human Services, and counties’ health and human services departments with and on behalf of applicants and enrollees.
• Review Medicaid and MNsure requirements and process applications to the program as necessary.
• Assist with funding for other service needs, such as complex gynecology and HIV prevention as directed.
• Work in collaboration with the health center staff to obtain any additional clinical documentation requested from insurance carriers.
• Clearly document all communications and contacts with insurance carriers, funding agencies, patients and staff.
• Be available to speak with patients by phone (and occasionally face-to-face) to help them understand procedure costs and financial responsibilities.
• Provide excellent customer service by resolving concerns and responding to inquiries in a professional and engaging manner.
• Coordinate services provided to patients according to policies and procedures.
• Screen patients for eligibility for other potential funding sources when a patient is not able to meet their liability related to their service.
• Assist patients with third-party insurance questions as needed.
• Demonstrate and maintain a working knowledge of customer service principles and departmental expectations regarding customer service.
• Maintain daily focus on attaining productivity standards and recommend new approaches for enhancing performance and productivity when appropriate.
• Record and maintain complete documentation of activities performed on account while in-house.
• Advise self-pay patients of their medical care options for future follow-up care.
• Participate in data gathering for financial reporting.
• Work closely with management daily in regard to patient status changes (whether this includes patient type, insurance notification, or insurance coverage).
• Maintain patient confidentiality at all times.
• Committed to collaborating in a diverse organization through equitable practices and an inclusive culture.
• Perform other duties as needed/required.

UKG

Payroll Specialist

Senior Marketing and Brand Strategist

Financial Counselor