Trivandi

Project Manager

• Support day-to-day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding.
• Prepare letters, certificates and other HR documentation.
• Maintain accurate employee records and HR databases ensuring all information is up to date and compliant.
• Coordinate onboarding processes for new employees including document collection, inductions and system access requests.
• Track probation periods, visa expiry dates, passport renewals and other key employee milestones.
• Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes.
• Maintain annual leave and attendance records.
• Respond to employee queries relating to HR policies, benefits, visas and company procedures.
• Support the implementation and continuous improvement of HR processes and systems.
• Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration.
• Ensure all HR practices are compliant with UAE labour law and company policies.
• Act as the main point of contact for DMCC and relevant UAE government authorities.
• Manage and process employment visas, labour cards, Emirates IDs, medicals and residency permits.
• Coordinate visa applications, renewals, cancellations and status changes for employees.
• Maintain accurate tracking of all visa and immigration activities and ensure renewals are completed in advance of expiry dates.
• Ensure compliance with all DMCC regulations and UAE immigration requirements.
• Coordinate document attestation and notarisation processes where required.
• Support WPS and labour-related administrative requirements.
• Keep up to date with changes to UAE labour law, immigration regulations and DMCC requirements and communicate impacts to the business.
• Support the KSA People team with KSA Business Visa applications and renewals, monitoring expiry dates and turnaround times. Ensure all documentation is complete and correct before employees visit the visa processing centre.

People Administrator, Project Management Officer

Designer

• Lead the development of high-quality creative work across presentations, pitch documents, templates, event collateral and branded communications
• Serve as Trivandi’s brand guardian, responsible for maintaining and evolving a strong, cohesive visual identity across all internal and external materials
• Embed brand guidelines and ensure consistent application across global offices and project teams
• Drive resource planning and project scoping to ensure work is delivered on time, on budget and to a high standard
• Establish and implement efficient workflows, tools, and templates for creative project delivery across all outputs
• Collaborate with the marketing team to ideate and produce high-impact campaign assets, social media visuals, podcasts, video assets and wider promotional material
• Translate strategic ideas into compelling visual concepts and cohesive multi-channel creative responses
• Deliver work across digital, editorial, brand and bid-led outputs with clarity, consistency and creative excellence
• Collaborate closely with internal teams and stakeholders to shape briefs, respond to feedback and maintain project momentum
• Leverage AI tools to enhance creative ideation, content development, trend analysis, and strategic planning, while staying up to date on emerging AI technologies relevant to the creative process
• Maintain high creative standards across all formats while managing multiple priorities in a fast-moving environment

People Administrator, Project Management Officer

Senior Integrated Designer