Trivandi

Manager

• Lead and coordinate day-to-day business operations for the Australian office.
• Establish and maintain efficient operational systems, processes and controls.
• Support operational readiness for major projects and client engagements.
• Coordinate onboarding and mobilisation of new team members, contractors and project resources.
• Manage office administration, facilities and supplier relationships.
• Support business continuity planning and operational risk management.
• Act as a key operational liaison between Australian operations and the global Business Performance Team.
• Ensure effective internal communication and manage engagement opportunities, including team meetings, town halls, staff gifting and socials.
• Assist with contract administration and commercial documentation.
• Coordinate with outsourced Australian finance providers and global finance teams.
• Support local financial governance and compliance obligations.
• Assist with budgeting, forecasting, invoicing and financial tracking.
• Monitor project setup, purchase orders, supplier onboarding and payment processes.
• Support management reporting and operational financial visibility.
• Coordinate payroll inputs and local finance administration.
• Coordinate local People Team administration and employee lifecycle activities.
• Support recruitment coordination, onboarding and orientation for new team members.
• Coordinate Trivandi Associate Network (TAN) onboarding, compliance documentation and contract administration.
• Assist with implementation of global Trivandi policies, aligned to Australian workplace requirements.
• Coordinate leave management, employment documentation and workforce records.
• Support employee wellbeing, workplace culture and team engagement initiatives.
• Assist management with workforce planning and resource coordination.
• Coordinate team meetings, end-of-year events/functions and team socials.
• Support procurement processes associated with projects, suppliers and subcontractors.
• Coordinate supplier onboarding, compliance documentation and contract administration.
• Assist with government procurement submissions and supporting documentation.
• Maintain operational records required for tendering and compliance purposes.
• Support project teams with operational mobilisation and administrative coordination.
• Maintain relevant procurement portals and monitor them regularly.
• Ensure the CRM system is maintained with accurate and current information.
• Support compliance with Australian corporate, employment and operational obligations.
• Coordinate local business registrations, insurances and statutory requirements.
• Assist with implementation and localisation of company policies and procedures.
• Maintain compliance records relevant to government and client procurement frameworks.
• Support WHS administration and coordination activities.
• Assist with audit preparation and governance reporting requirements.
• Coordinate Australia Board meetings, including documentation and record keeping.
• Provide operational and organisational support to the Regional Director.
• Help implement scalable systems and processes aligned to business growth.
• Identify operational improvement opportunities and efficiency initiatives.
• Contribute to the development of a high-performing and collaborative local culture.
• Support integration between Australian operations and the wider global business.

Business Manager

Project Manager

• Support day-to-day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding.
• Prepare letters, certificates and other HR documentation.
• Maintain accurate employee records and HR databases ensuring all information is up to date and compliant.
• Coordinate onboarding processes for new employees including document collection, inductions and system access requests.
• Track probation periods, visa expiry dates, passport renewals and other key employee milestones.
• Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes.
• Maintain annual leave and attendance records.
• Respond to employee queries relating to HR policies, benefits, visas and company procedures.
• Support the implementation and continuous improvement of HR processes and systems.
• Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration.
• Ensure all HR practices are compliant with UAE labour law and company policies.
• Act as the main point of contact for DMCC and relevant UAE government authorities.
• Manage and process employment visas, labour cards, Emirates IDs, medicals and residency permits.
• Coordinate visa applications, renewals, cancellations and status changes for employees.
• Maintain accurate tracking of all visa and immigration activities and ensure renewals are completed in advance of expiry dates.
• Ensure compliance with all DMCC regulations and UAE immigration requirements.
• Coordinate document attestation and notarisation processes where required.
• Support WPS and labour-related administrative requirements.
• Keep up to date with changes to UAE labour law, immigration regulations and DMCC requirements and communicate impacts to the business.
• Support the KSA People team with KSA Business Visa applications and renewals, monitoring expiry dates and turnaround times. Ensure all documentation is complete and correct before employees visit the visa processing centre.

Business Manager

People Administrator, Project Management Officer