Triskel Consulting

HR and Office Administrator

Triskel Consulting

full-time

Posted on:

Origin:  • 🇲🇹 Malta

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Job Level

JuniorMid-Level

About the role

  • Maintain impeccable and compliant employee records, ensuring all data in our HRIS (BambooHR) is accurate and up-to-date.
  • Prepare and manage key personnel documents, including employment contracts, work permits, and new hire guides.
  • Serve as the first point of contact for employee queries on HR-related matters, providing timely and helpful support.
  • Support the payroll process by accurately submitting changes, absences (sick leave, maternity, vacation), and other relevant data.
  • Administer employee benefits programs, including health and life insurance.
  • Play a key role in the employee onboarding and offboarding processes, ensuring a seamless experience.
  • Assist with HR projects, audits, and reporting as needed.
  • Manage office supplies inventory, including ordering stationery, kitchen provisions (fruit, drinks, groceries), and other essentials.
  • Coordinate the office environment by liaising with vendors, handymen, and service providers for maintenance, repairs (e.g., AC, appliances), and facility management.
  • Organize and set up meeting rooms, training sessions, and company events.
  • Arrange employee travel and accommodation when required.

Requirements

  • A minimum of 2 years of proven experience in an HR administration, office management, or similar multifaceted support role.
  • A relevant diploma or qualification in HR, Business Administration, or a related field is preferred.
  • Hands-on, practical experience with BambooHR or a similar HR information system is essential.
  • Advanced proficiency in Microsoft Office Suite (especially Word, Excel, Outlook, and PowerPoint).
  • Exceptional ability to organize, prioritize, and manage multiple tasks simultaneously in a fast-paced environment.
  • Excellent written and verbal communication skills in English, with the ability to interact professionally with employees at all levels.
  • A proactive, detail-oriented, and discreet approach to handling confidential information.
  • Experience in facilities coordination, event planning, reception, or sales support is a strong advantage.