Program Administrative Assistant – Education Office
Trillium Health Partners
full-time
Posted on:
Location Type: Hybrid
Location: Mississauga • Canada
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About the role
- Provides administrative support (calendar management, setup and booking of audiovisual equipment, meeting scheduling etc.) for Director, Education and the Mississauga Academy of Medicine Academy Director.
- Supports Education Office team meetings through calendar management, agenda circulation and minute taking etc.
- Responsible for the day-to-day management and administrative tasks to support the education office across all sites of Trillium Health Partners;
- Orders supplies and materials and reconciles their use;
- Manages payroll and secures approvals prior to the end of each pay period;
- Manages departmental invoices and secures approvals from the leadership team;
- Manages education office files and documents, including online shared folders;
- Tracks and supports Education Office staff annual training
- Coordinates Education Office staff onsite scheduling in alignment with Flex First (remote working policies)
- Responsible for device management within the education office (phones, mobile devices, computers and laptops) as well as the coordination of monthly mobile device attestations;
- Reports on faculty appointments and acts as a liaison to triage physicians and physician offices / administrative support requests on faculty appointment renewals;
- Liaises with Medical Administration on physician status changes within Trillium Health Partners;
- Supports committees as necessary, including agenda development, meeting setup and minute taking;
- Establishes and maintains effective partnerships with the Faculty of Medicine at the University of Toronto, University of Toronto Mississauga and other relevant external stakeholders
- Establishes and maintains effective relationships with hospital leadership, physicians, program leadership, preceptors, clinicians and staff across the organization;
- Assists in the promotion of interprofessional education programs;
- Travel between all three sites of Trillium Health Partners is required;
- Regular full time position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary.
Requirements
- College certificate or administrative training equivalent required
- Minimum 7 - 10 years experience in a hospital or other health care related field preferred
- Experience with executive and management support considered an asset
- Experience with stakeholder engagement and clinician engagement
- Understanding of medical education and physician roles/responsibilities in academic environment
Benefits
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting schedulingadministrative supportpayroll managementinvoice managementdocument managementdevice managementtraining trackingsupply orderingaudiovisual equipment setup
Soft Skills
interpersonal skillscommunication skillsorganizational skillsrelationship buildingstakeholder engagementteam collaborationflexibilityattention to detailproblem-solvingminute taking
Certifications
college certificateadministrative training