Trident BPO

New Build Virtual Assistant

Trident BPO

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $850 per month

About the role

  • Listing & Inventory Management
  • Accurately enter and maintain new construction listings in MLS and internal systems.
  • Prepare all backend listing requirements to ensure properties are ready for “live” listing status.
  • Update listing prices in real time based on builder instructions.
  • Organize and maintain digital showcases, virtual tours, and marketing assets for listings.
  • Update spreadsheets, marketing materials, and property flyers to ensure inventory accuracy.
  • Documentation & Coordination
  • Maintain organized property documentation including disclosures, floor plans, and listing assets within Google Drive.
  • Track photography requirements and ensure property media is properly uploaded and cataloged.
  • Prepare and deliver sales reports for builder partners such as Lennar.
  • Assist in maintaining repair and punch-list tracking sheets to ensure properties remain ready for showings.
  • Workflow & Automation Management
  • Trigger and monitor transaction workflows and automations within the CRM to ensure listing milestones are met.
  • Support internal operations by tracking listing progress and ensuring timelines remain on schedule.
  • Send regular updates to Buyer Agents (BAs) regarding new inventory, price changes, and status updates.
  • Inquiry Handling
  • Respond to inbound inquiries regarding specific listings from agents and prospective buyers.
  • Provide clear responses based on standard operating procedures (SOPs).
  • Assist with occasional weekend calls from agents, when needed.

Requirements

  • Previous experience as a Real Estate Virtual Assistant, Listing Coordinator, or Transaction Coordinator is highly preferred.
  • Strong proficiency with Google Workspace (Drive, Sheets, Docs).
  • Familiarity with CRM systems and MLS platforms is a plus.
  • Exceptional attention to detail and ability to manage large volumes of listing data.
  • Strong written and verbal English communication skills.
  • Comfortable handling professional inquiries and coordinating with agents or partners
  • Can commit to work for 40 hrs work week
  • Flexibility to work in U.S. time zones, Saturday or Sunday availability may be required to assist with agent inquiries
  • Able to maintain a distraction-free home office setup.
  • Possess a laptop/desktop meeting minimum specifications: 8GB RAM, i5 operating system.
  • Dual monitor is a plus
  • Reliable high-speed internet connection (minimum 15 MBPS).
Benefits
  • Monthly salary of **$850.**
  • Up to **12 **Paid Time Off days per year
  • **Paid Holiday Time Off Days**
  • 100% Remote Work: Embrace the flexibility of a work-from-home arrangement, allowing you to create a comfortable and efficient workspace in your own home.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
listing managementinventory managementdata entrydocumentation managementworkflow automationtransaction coordinationreal estate processesproperty media managementsales reportingattention to detail
Soft Skills
communication skillsorganizational skillsflexibilitytime managementproblem-solvingcustomer serviceteam collaborationadaptabilityprofessionalisminquiry handling