Trenching and Excavation Safety Taskforce (TEST)

Marketing Operations Admin

Trenching and Excavation Safety Taskforce (TEST)

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Handle booth registration, payments, and procurement for major trade shows (2x per year)
  • Source and coordinate branded materials, giveaways, and printed kits for each event
  • Track event-related expenses and submit records for budget reconciliation
  • Maintain an event calendar with deadlines, vendor contacts, and logistics checklists
  • Coordinate shipping of event materials and confirm on-site delivery timelines
  • Manage inventory and fulfillment for ongoing programs: Free Drill kits and New Customer Gift packages
  • Track outbound shipments and follow up on delivery issues with carriers
  • Maintain accurate inventory logs in Excel or Google Sheets; alert team lead when stock needs replenishment
  • Coordinate with the U.S. sales team on regional distribution requests and fulfillment priorities
  • Build, segment, and maintain the master email list in Mailchimp by region, specialty, and status
  • Execute final newsletter sends following team lead approval and designer asset delivery
  • Ensure list hygiene on a regular cadence: process unsubscribes, bounces, and opt-in updates
  • Pull post-send reports and share open rate, click rate, and list health summaries with the team
  • Research and evaluate gift options for new customer welcome and appreciation programs
  • Manage vendor relationships, purchase orders, and delivery timelines for gift procurement
  • Coordinate with the U.S. sales team to ensure timely distribution to new accounts
  • Track gift inventory and proactively reorder to maintain buffer stock
  • Maintain billing and vendor invoice tracking — log payments, due dates, and approval status
  • Update and organize procurement records: PO logs, vendor contacts, and order history
  • Keep shared folders and documentation structured and accessible for the team
  • Support light data entry and reporting tasks as assigned by the team lead

Requirements

  • 2+ years of experience in marketing admin, operations coordinator, or similar role
  • Strong Excel or Google Sheets skills — comfortable with tracking logs, basic formulas, and organized record-keeping
  • Experience with Mailchimp or other email distribution platforms
  • Highly organized with strong attention to detail and ability to manage multiple tasks at once
  • Good written English for remote coordination with the U.S. team
  • Reliable and self-directed — able to keep operations running without close supervision
  • Experience with vendor coordination, procurement, or logistics is a strong plus
Benefits
  • Work from Home 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ExcelGoogle SheetsMailchimpdata entrybudget reconciliationinventory managementevent coordinationlogisticsvendor managementprocurement
Soft Skills
organizational skillsattention to detailreliabilityself-directioncommunication skillsmultitaskingteam collaborationproblem-solvingtime managementadaptability