Administrative Assistant III
Michael Baker International
Administrative Assistant
Toyota Tsusho Europe
contract
Posted on:
Location Type: Hybrid
Location: Plano • Texas • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide comprehensive administrative support to Business Unit leadership and team members.
- Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
- Collaborate with HR and General Affairs on clerical and office management tasks.
- Manage inventory, shipments, and deliveries for the business unit.
- Maintain and update administrative data with accuracy and timeliness.
- Prepare and submit reports, documents, and data to relevant departments or organizations.
- Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
- Organize team events and support internal communications.
- Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
- Handle expense figures, cost tracking, and cost-related documentation to support financial operation as needed.
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 3–5 years of proven success in executive administrative support and office operations.
- Experience in communicating and applying company policies and procedures.
- Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint , and Word.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdata analysisreport preparationinvoice processingcost trackinginventory managementmeeting schedulingtravel arrangementsdocument submissionoffice management
Soft skills
communicationcollaborationorganizational skillsattention to detailproblem-solvingtime managementinterpersonal skillscross-functional coordinationevent organizationcustomer service
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Communications