Administrative Assistant III
Michael Baker International
full-time
Posted on:
Location Type: Hybrid
Location: Dallas • Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $59,467 - $79,807 per year
Job Level
Mid-LevelSenior
About the role
- Prepare and format reports, forms, and presentations with a high level of accuracy using Microsoft Word, Excel, and PowerPoint
- Draft and manage correspondence and communications, including mail and email, with strong attention to detail and professionalism
- Coordinate internal and external meetings, conference calls, and prepare related materials
- Manage travel arrangements, meeting schedules, and office event planning
- Monitor office expenses, ensure budget compliance, and process accounts payable invoices
- Track and maintain office fleet vehicle records and related logistics
- Support proposal development teams by formatting documents, editing content, and assisting with production schedules
- Assist in creating marketing materials and proposal content for business development efforts
- Attend meetings as needed and prepare/distribute minutes
- Organize and prioritize multiple assignments using task management tools and effective communication
- Participate in special projects and other duties as assigned
- Occasional travel may be required
Requirements
- Bachelor's degree or equivalent work experience
- 4+ years of related experience
- Ability to quickly get up to speed on company policies, procedures, and databases as well as acquire an understanding of our service offerings
- Highly proficient with Microsoft Office Suite
- Possess excellent English language skills, written and verbal
- Be outgoing, organized, and assertive
- Prior experience within the Architecture, Engineering, or Construction industries is highly preferred
Benefits
- Medical, dental, vision insurance
- 401k Retirement Plan
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Life, AD&D, short-term, and long-term disability
- Professional and personal development
- Generous paid time off
- Commuter and wellness benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
report preparationdocument formattingcontent editingbudget complianceaccounts payable processingtask managementproposal developmentmarketing material creationmeeting coordinationtravel arrangement
Soft skills
attention to detailprofessionalismorganizationcommunicationassertivenessoutgoing personalitytime managementprioritizationteam collaborationadaptability
Certifications
Bachelor's degree