Tourisme Montréal

Events

• Assist with research and coordination of all Campagne Affaires events, including trade shows, Signature events, familiarization tours, and other events involving activations
• Create invitations and thank-you messages through our database
• Ensure thorough follow-up and perform necessary reminders by email or phone to optimize event attendance rates
• Manage registrations for various events, trade shows, and other activities
• Coordinate clients' transportation and accommodation needs
• Conduct research and create client profiles for Campagne Affaires events, sales booths, and sales visits
• Prepare satisfaction surveys for clients and partners
• Process post-event data by compiling collected information, updating the database, and assigning follow-ups to the relevant managers
• Contact vendors as needed by phone or via Microsoft Teams
• Other administrative tasks
• Process payment requests and follow up on invoices
• Responsible for regularly updating the Finance budget file as well as the master events spreadsheet
• Maintain Campagne Affaires documentation and the monthly metrics table
• Draft and prepare various administrative documents, including itineraries for familiarization tours, client confirmations, and any other documents related to event organization and coordination
• Prepare badges, place cards, gifts, and any other required materials
• Attend monthly meetings with the different markets and distribute meeting minutes
• Manage shipment of boxes for various events, including completion of required forms, notably customs documentation for shipments to the United States

Event Coordinator, Business Events