TotalEnergies

Part-Time Administrative and Operations Specialist – Fractional, Contract

TotalEnergies

contract

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $25 - $40 per hour

About the role

  • Manage calendars, scheduling, and meeting coordination
  • Organize inboxes and communications workflows
  • Create, maintain, and improve file systems and documentation
  • Support internal processes to improve efficiency and clarity
  • Track expenses, process invoices, and support reconciliations
  • Maintain financial records, service contracts, and documentation
  • Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
  • Manage complex calendars and priorities for senior leaders
  • Draft communications, presentations, and board materials
  • Serve as a liaison between leadership, board members, clients, and/or stakeholders
  • Support client and/or donor relationship management
  • Schedule and post social media content
  • Draft newsletters or blog content
  • Update website content (basic CMS edits)
  • Maintain and update CRM systems (e.g., Salesforce)
  • Process donations and generate reports
  • Draft donor communications and prepare outreach materials
  • Track grant deadlines and reporting timelines
  • Prepare and organize grant materials and documentation
  • Track program data, timelines, and deliverables
  • Support participant or volunteer coordination
  • Prepare reports and routine communications

Requirements

  • 3+ years of experience in administrative, operations, or similar roles
  • Experience supporting small teams, startups, or nonprofits strongly preferred
  • Comfortable working in a remote, fast-moving, and client-facing environment
  • Strong organizational and project management skills
  • Excellent written and verbal communication
  • High attention to detail and follow-through
  • Ability to manage multiple priorities across different clients
  • Sound judgment and ability to handle confidential information
  • Proficiency in Google Workspace and/or Microsoft Office
  • Expertise in calendar management, including proactive prioritization and schedule optimization
  • Experience with project management tools (e.g., Asana, Monday.com)
  • Comfort learning new systems quickly
Benefits
  • Flexible, remote work
  • Exposure to a variety of mission-driven organizations and businesses
  • Opportunity to do meaningful, behind-the-scenes work that drives real impact
  • Ability to build a portfolio of diverse operational experience
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementproject managementfinancial record maintenancegrant managementcommunication draftingreport preparationdata trackingCRM managementsocial media content schedulingbasic CMS editing
Soft Skills
organizational skillsproject management skillswritten communicationverbal communicationattention to detailjudgmentconfidentiality handlingmulti-priority managementclient-facing skillsteam support