TotalEnergies

Operations

• Manage calendars, scheduling, and meeting coordination
• Organize inboxes and communications workflows
• Create, maintain, and improve file systems and documentation
• Support internal processes to improve efficiency and clarity
• Track expenses, process invoices, and support reconciliations
• Maintain financial records, service contracts, and documentation
• Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
• Manage complex calendars and priorities for senior leaders
• Draft communications, presentations, and board materials
• Serve as a liaison between leadership, board members, clients, and/or stakeholders
• Support client and/or donor relationship management
• Schedule and post social media content
• Draft newsletters or blog content
• Update website content (basic CMS edits)
• Maintain and update CRM systems (e.g., Salesforce)
• Process donations and generate reports
• Draft donor communications and prepare outreach materials
• Track grant deadlines and reporting timelines
• Prepare and organize grant materials and documentation
• Track program data, timelines, and deliverables
• Support participant or volunteer coordination
• Prepare reports and routine communications

Part-Time Administrative and Operations Specialist – Fractional, Contract

Director

• Lead and manage the podcast department, directly supervising Senior Producers
• Oversee project intake, assessing feasibility, scope, and alignment with organizational priorities
• Formalize and refine scalable systems that support structured intake, workflow clarity, and production efficiency
• Partner with executive leadership to align podcast strategy with broader organizational goals
• Review scripts and key editorial materials to ensure factual accuracy and adherence to editorial standards
• Ensure all projects are delivered on time and in alignment with approved scope
• Guide scheduling, resource allocation, and budgeting in partnership with Operations and Senior Producers
• Continually refine workflows across development, production, editorial review, & delivery
• Delegate responsibilities appropriately and provide ongoing coaching, feedback, and performance evaluation for Senior Producers
• Manage relationships with external partners, platforms, and collaborators
• Collaborate with internal departments to ensure effective cross-functional coordination.

Director of Podcast Production

Producer

• Oversee execution of the overall editorial and creative direction for the Anti-Trans Hate Machine podcast programming
• Define episode scope, thematic focus, and structural constraints (e.g., outlines, interview frameworks, narrative arc)
• Review and approve outlines, drafts, and scripts to ensure investigative depth, narrative clarity, factual integrity, and alignment with the show’s mission
• Guide Producer(s) in shaping strong editorial concepts and execution.
• Manage and mentor Producer(s), providing structured feedback, growth planning, and daily operational leadership
• Provide clear direction, feedback, and performance oversight
• Allocate workload and ensure team capacity aligns with production demands
• Foster a culture of accountability, collaboration, and editorial excellence.
• Oversee the complete production lifecycle from recording through publication
• Manage production timelines, budgets, and cross-functional coordination
• Supervise editing processes and approve final audio before release
• Ensure required permissions, releases, and compliance standards are met
• Oversee metadata creation, distribution readiness, and platform publishing
• Anticipate and manage investigative pivots, including schedule shifts, rewrites, or additional reporting as new information emerges.
• Lead guest sourcing strategy aligned with editorial priorities
• Oversee guest outreach, scheduling, and onboarding processes
• Maintain strong external relationships with interviewees and partners
• Ensure smooth post-publication follow-up and engagement.

Part-Time Administrative and Operations Specialist – Fractional, Contract

Director of Podcast Production

Senior Producer – Anti-Trans Hate Machine Podcast