Legal Executive Assistant
TopDog Law
full-time
Posted on:
Location Type: Remote
Location: Florida • United States
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About the role
- Provide high-level executive administrative support to the Managing Director, including calendar management, meeting coordination, and priority tracking
- Prepare executive correspondence, reports, and presentations with a high degree of accuracy and confidentiality
- Sort, filter, and prioritize emails
- Keep and maintain a diary of deadlines
- Serve as a trusted liaison between the Managing Director, attorneys, staff, and external partners
- Maintain and update case management systems and client files
- Support billing, expense tracking, and contingency-fee reporting as directed
- Assist with internal workflows, policy compliance, and special projects tied to firm growth
- Manage the licensure in at least seven states
Requirements
- 2 to 3 years of experience as a Legal Executive Assistant in a personal injury or litigation-focused law firm
- Experience supporting senior attorneys or firm leadership with administrative and case-related tasks
- Working knowledge of plaintiff personal injury case procedures, court filings, and litigation deadlines
- Proficiency with legal case management systems, e-filing platforms, and Microsoft Office
- High level of professionalism, discretion, and attention to detail
- Associate’s or Bachelor’s degree preferred; legal studies or paralegal coursework a plus
Benefits
- Comprehensive medical, dental, vision, life, and protection plans
- 4% 401(k) company match
- Company-paid holidays
- Two floating holidays
- Five paid sick days (with rollover up to 10 days)
- Generous paid time off: 120 hours in year one, 160 hours beginning your second anniversary, 200 hours annually starting your fifth anniversary
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationexecutive correspondencereport preparationpresentation preparationcase management systemsbilling trackingexpense trackingcontingency-fee reportinge-filing
Soft skills
professionalismdiscretionattention to detailcommunicationorganizational skillsliaison skillspriority trackingconfidentialityworkflow managementpolicy compliance
Certifications
Associate’s degreeBachelor’s degreelegal studies courseworkparalegal coursework