Executive Assistant
Étoile Academy Charter School
full-time
Posted on:
Location Type: Office
Location: Houston • Texas • United States
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Salary
💰 $30,000 - $45,000 per year
About the role
- Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
- Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
- Serve as a primary point of contact between executives and internal/external stakeholders.
- Draft, proofread, and manage professional correspondence on behalf of leadership.
- Support cross-functional projects by tracking timelines, deliverables, and key action steps.
- Assist in the preparation of presentations, reports, and board materials.
- Coordinate travel arrangements, events, and leadership meetings.
- Maintain organized systems for documents, files, and records.
- Facilitate clear and timely communication across departments.
- Support internal communications, including staff updates and leadership messaging.
- Build and maintain strong relationships with staff, vendors, and community partners.
- Handle sensitive information with a high level of professionalism and confidentiality.
- Exercise sound judgment in decision-making and prioritization.
Requirements
- Bachelor’s degree preferred.
- 3–5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.
- Strong organizational and time management skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- High level of professionalism, discretion, and emotional intelligence.
- Proficiency in Microsoft Office, Google Workspace, and calendar management systems.
- Experience in a K–12 or charter school environment preferred.
- Experience supporting board-level communications or executive leadership teams preferred.
- Familiarity with project management tools and systems preferred.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementproject managementdocument organizationnote-takingreport preparationpresentation preparationlogistics coordinationcorrespondence managementtime managementattention to detail
Soft Skills
organizational skillscommunication skillsprofessionalismdiscretionemotional intelligencejudgmentrelationship buildingconflict resolutionprioritizationmulti-tasking