Étoile Academy Charter School

Executive Assistant

• Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Draft, proofread, and manage professional correspondence on behalf of leadership.
• Support cross-functional projects by tracking timelines, deliverables, and key action steps.
• Assist in the preparation of presentations, reports, and board materials.
• Coordinate travel arrangements, events, and leadership meetings.
• Maintain organized systems for documents, files, and records.
• Facilitate clear and timely communication across departments.
• Support internal communications, including staff updates and leadership messaging.
• Build and maintain strong relationships with staff, vendors, and community partners.
• Handle sensitive information with a high level of professionalism and confidentiality.
• Exercise sound judgment in decision-making and prioritization.

Recruitment

• Support the execution of recruitment strategies to attract qualified candidates across multiple roles
• Source candidates through job boards, social media platforms, databases, and outreach efforts
• Assist in building and maintaining partnerships with universities, certification programs, and community organizations
• Attend and support recruitment events such as career fairs, information sessions, and networking events
• Post job openings and manage applicant flow through the applicant tracking system (ATS)
• Review resumes and conduct initial candidate screenings
• Coordinate and schedule interviews between candidates and hiring managers
• Maintain clear and consistent communication with candidates throughout the hiring process
• Ensure all hiring steps are completed in a timely and organized manner
• Provide a welcoming, professional, and responsive experience for all candidates
• Support onboarding logistics, including new hire communication, documentation, and orientation preparation
• Maintain accurate and up-to-date candidate records in the ATS
• Track recruitment metrics such as time-to-fill, candidate pipelines, and event outcomes
• Support equitable and inclusive hiring practices aligned with organizational values
• Participate in training related to bias reduction and inclusive hiring practices

Executive Assistant

Recruiter