Toastmasters International

Accounts Payable

• Code, verify, audit and process invoices and POs for accuracy, completeness and compliance with internal controls and procedures
• Receive, process, and voucher accounts payable documents into the accounting system
• Daily processing of ACH’s and wire payments into the accounting system
• Occasional processing of checks
• Create purchase orders for the procurement of materials/products/services
• Match receiving records to authorized purchase orders and review accuracy of charges
• Review open purchase orders and resolve with purchasing agent/buyer
• Filing/scanning of all accounts payable and purchase order documents
• Maintain accurate vendor files
• Ensure accurate GL coding by auditing accounts payable transactions
• Manage accounts payable and purchasing email boxes
• Perform accounts payable & purchasing related account analysis and reconciliation
• Prepare month end accruals
• Support with year-end audit requests
• Preparation and submission of 1099’s annually
• Support other team members as needed
• Other projects and duties as assigned
• Backup for audit/review & process of Concur expense activity

Accounts Payable Purchasing Specialist

Accountant

• Prepare the monthly work papers to support each District’s financial statements
• Record journal entries to supplement the cash transactions recorded by the District Finance Manager
• Compare documents against recorded accounting transactions to substantiate adequate support
• Follow up with District leaders to ensure they are completing their financial requirements on a timely basis as required by policy
• Maintain the District dashboards and ensure they are kept up-to-date to reflect the real-time status of all District Finance requirements
• Review and complete internal financial requests to support additional teams within Toastmasters International
• Answer telephone and emails related to company policies, District accounting system training and procedures, assisting District leaders with AP and AR entries, bank reconciliations, and other miscellaneous topics
• Potential for travel to assist with in-person trainings
• Partner with departments internally to assist in the development of new trainings, policies or procedures, systems related to District Finance

Accounts Payable Purchasing Specialist

Staff Accountant – Districts