Executive Administrative Coordinator – CFO
Titanium Healthcare Inc.
full-time
Posted on:
Location Type: Hybrid
Location: Garden Grove • California • United States
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Salary
💰 $70,000 - $90,000 per year
About the role
- Manage the CFO’s calendar, inbox, and communications with professionalism and discretion
- Coordinate meetings, agendas, and materials to support productive discussions
- Attend meetings and take accurate meeting notes, send summaries and action items timely post meeting
- Provides support on special projects by conducting research, compiling data, and coordinating with other departments to ensure deadlines are met
- Track follow-ups and deadlines, providing reminders to support timely completion by utilizing Asana and other related project management systems
- Support open access to the CFO by helping prioritize requests without acting as a gatekeeper
- Draft, edit, and proofread executive correspondence, presentations, and internal communications
- Manage insurance policies, including applications, and assist finance department with filings and notices
- Assist and support administrative department with other related duties, reconciliations, and tasks
- Coordinate logistics for company events, leadership meetings, lunch events, and overnight retreats
- Manage domestic and international travel end-to-end, including flights, accommodations, ground transportation, and real-time itinerary adjustments
Requirements
- Diploma/GED required
- Associate degree or bachelor’s degree in business related fields preferred
- Minimum 5+ years of experience supporting executives or senior leaders
- Distraction-free home workspace with a secure internet connection
Benefits
- Paid Time Off: 12 holidays and up to 3 weeks of accrued PTO
- Medical, Dental, & Vision Benefits: we cover up to 100% of your premium and 50% of your dependents depending on the plan
- Flexible Spending, Health Savings & Dependent Care Accounts
- Life/AD&D insurance funded 100% by Titanium Healthcare
- Supplemental Short-Term Disability
- Employee Assistance Programs
- Protect your pet(s) with Pet Insurance
- 401(k) plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationdata compilationresearchnote-takingdrafting correspondenceproofreadinglogistics coordinationtravel managementproject management
Soft Skills
professionalismdiscretioncommunicationorganizationtime managementprioritizationattention to detailcollaborationadaptabilityproblem-solving
Certifications
DiplomaGEDAssociate degreeBachelor's degree