TinyURL

Project Administration Support

TinyURL

full-time

Posted on:

Location Type: Office

Location: Kennesaw • Alabama • Florida • United States

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Tech Stack

SQL

About the role

  • Interface with the accounting staff and the Project Manager to ensure compliance with timesheets, expense reports, prebills, backup, direct bill, collections of invoices, and other accounting functions
  • Use Excel tools and functions to clean and prepare data for analysis
  • Use SQL queries to retrieve data from our accounting system
  • Use logical and lookup functions to transform, link and categorize data
  • Prepare paperwork such as project setup forms, MSA’s for clients and subcontractors and proposals
  • Set up and maintain branch contract and invoicing files
  • Upload fully executed contracts, addenda, and invoices to SharePoint
  • Oversee vendor email addresses as needed
  • Maintain files on standard company documents
  • Work with Project Administrators in updating Project Maintenance information
  • Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approvals
  • Perform electronic timesheet administration procedures
  • Perform data entry of unit pricing transactions to be added to client billings
  • Generate prebilling reports for distribution to Project Managers for review
  • Print and distribute accounts receivable aging reports, project effort reports, and revenue calculations
  • Print additional management reports requested by Project Managers
  • Upload supplier invoices to the Supplier Portal
  • Perform related work as required

Requirements

  • High School diploma or General Education Degree (GED)
  • At least 2 years of administrative experience or equivalent combination of education and experience
  • Minimum of one (1) year of experience in accounting
  • Ability to stand, walk, use hands to finger, handle or feel; reach with arms and hands and talk and hear for prolonged periods of time
  • Specific vision abilities for this position include near and far vision
  • Working knowledge of MS Office
  • Knowledge of pivot tables and various functions in Excel
  • Knowledge of basic Accounting procedures
  • Ability to read, write, and comprehend simple instructions, short correspondence, and memos
  • Valid U.S. driver’s license and satisfactory driving record for business travel
Benefits
  • Competitive pay and benefits
  • Well-being programs to support you and your family
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
SQLExceldata analysisdata entryaccounting proceduresprebilling reportsaccounts receivableproject setupvendor managementfinancial reporting
Soft Skills
attention to detailcommunicationorganizational skillsproblem-solvingcollaborationtime managementaccuracyadaptabilitycustomer serviceinterpersonal skills
Certifications
High School diplomaGeneral Education Degree (GED)valid U.S. driver’s license