TinyURL

Administrative Specialist

TinyURL

full-time

Posted on:

Location Type: Office

Location: San Diego • California • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $25 - $35 per hour

About the role

  • Assemble and coordinate the production of reports, technical papers, forms and summaries
  • Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to client, project, and professional matters
  • Proofread copy for spelling, grammar and layout making appropriate changes
  • Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences, interviews and teleconferences
  • Maintain appointment schedule, calendar and travel itinerary of professional staff
  • Organize and prioritize large volumes of information and calls
  • Draft written responses or reply by phone or e-mail when necessary
  • Establish, develop, maintain and update client, project, governmental agency and confidential filing systems
  • Conduct research and compile and process statistical reports
  • Track budgets for projects and maintain accurate records in project-related costs and project management systems

Requirements

  • Graduation from an accredited high school or GED
  • a minimum of two (2) to three (3) years of administrative experience with word processing equipment, software, and other business equipment
  • Accurate typing skills of a minimum of 40 to 50 wpm
  • Must be organized and able to multi-task
  • Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software
  • Knowledge of operations, accounting procedures and administrative policies and procedures
  • Availability to work overtime on short notice as required by project demands
  • Valid U.S. driver’s license and a satisfactory driving record for business travel
Benefits
  • paid holidays
  • vacation
  • sick and personal paid time off
  • medical, dental, vision, life, and disability insurance
  • 401(k)
  • comprehensive benefits package

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
word processingtyping skillsproject managementstatistical reportingbudget trackingdata compilationdocument designproofreadingcalendar managementinformation organization
Soft skills
organizationmulti-taskingcommunicationattention to detailtime managementproblem-solvinginterpersonal skillsadaptabilityresearch skillsclient relations
Certifications
GEDhigh school diplomavalid U.S. driver's license