Senior Executive Assistant
Blue Yonder
Executive Assistant
Thoughtful AI
full-time
Posted on:
Location Type: Hybrid
Location: Austin • Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $140,000 - $190,000 per year
Job Level
Mid-LevelSenior
About the role
- Own and manage all aspects of the CPO’s calendar—ensuring meetings are strategically scheduled and time is aligned with top priorities.
- Proactively manage and coordinate meetings, events, and internal touchpoints with CPO’s direct reports and other key stakeholders.
- Provide scheduling and logistical support (meetings, travel, briefings) to CPO’s department leads as needed—high-leverage assistance that helps the whole org run more smoothly.
- Coordinate complex travel planning and itineraries across time zones.
- Prepare and organize materials for key meetings (e.g., agendas, briefing docs, notes).
- Monitor the CPO's inbox, identifying areas that need action and supporting the CPO by proactively using discretion to handle action items, clearly communicating what's been completed and what still needs attention, then blocking his time to ensure nothing gets missed.
- Maintain discretion and handle confidential information with care and professionalism.
- Serve as a dependable liaison between the CPO’s office and internal teams.
Requirements
- You have 5+ years of experience supporting senior executives in fast-paced, high-growth environments.
- You’re a highly organized and responsive calendar and logistics pro.
- You take ownership of your work, anticipate needs, and solve problems before they arise.
- You communicate with clarity, calmness, and professionalism—both written and verbal.
- You bring a high degree of judgment and discretion to sensitive workstreams.
- You’re energized by helping leaders stay focused and effective.
- You work well independently, but collaborate with empathy and curiosity.
- Experience supporting multiple stakeholders simultaneously is a plus.
- Experience in healthcare or tech/startups is a plus.
Benefits
- Comprehensive health, dental & vision benefits
- 401(k) and parental leave
- Flexible remote work (Austin-based hybrid preferred)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
organizational skillscommunication skillsproblem-solvingdiscretionprofessionalismcollaborationresponsivenessownershipjudgmentanticipation of needs