Senior Executive Assistant
Blue Yonder
full-time
Posted on:
Location Type: Hybrid
Location: Dallas • Arizona, Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $79,615 - $100,385 per year
Job Level
Senior
About the role
- Manage & prioritize complex calendars and daily schedules for the Executive and their team
- Coordinate logistics for meetings and events, both virtual and in person, including room reservations, technology setup, and catering
- Anticipate scheduling needs and proactively resolve conflicts or roadblocks
- Prepare and manage confidential communications and files with discretion and professionalism
- Provide administrative support and detailed coordination for Executive, Analyst, Customer, etc. meetings, ensuring materials are organized and delivered on time
- Draft and edit high-level correspondence, presentations, and reports
- Plan and coordinate complex domestic and international travel itineraries
- Prepare detailed travel briefs and handle all logistics related to transportation, lodging, and meeting coordination, including customer and event briefings
- Complete and submit accurate expense reports on behalf of the Executive in a timely manner
- Assist with special projects, team events, and other initiatives as assigned
- Work globally as needed to support Executive with global business needs
- Support onboarding processes for new hires and manage office space coordination for the Executive’s team
- Serve as a trusted point of contact, maintaining strong working relationships across the organization
- Partner closely with Executive’s Chief of Staff with setting up distribution lists, team rosters, arranging calendar series meetings with extended leadership
Requirements
- 10 + years of experience supporting senior executives in a fast-paced environment
- Proven ability to work independently and handle sensitive information with integrity and discretion
- Strong communication and interpersonal skills; able to interact with executives, board members, and cross-functional teams with professionalism
- Excellent organizational skills and attention to detail, with a demonstrated ability to prioritize and manage competing demands
- Flexible, resourceful, and calm under pressure—with a sense of humor and a “no task is too small” mindset
- Proficient with Microsoft Office Suite and expense/travel management tools
- Experience onboarding new employees and supporting a dynamic workforce preferred
Benefits
- Comprehensive Medical
- Dental and Vision
- 401K with Matching
- Flexible Time Off
- Corporate Fitness Program
- A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementlogistics coordinationconfidential communicationtravel itinerary planningexpense report managementproject assistancemeeting coordinationpresentation draftingreport editingonboarding support
Soft skills
communication skillsinterpersonal skillsorganizational skillsattention to detailindependenceintegritydiscretionflexibilityresourcefulnesscalm under pressure