The Whisper Group

Operations

• The Operations Executive is the senior operational lead for the Saudi business, working closely with the General Manager, Executive Producers and the wider team.
• You will ensure the organisation is structured, resourced and equipped to deliver projects efficiently and profitably.
• Your remit covers business operations, project mobilisation, resource planning, financial administration, supplier management and logistics.
• You will translate commercial opportunities into executable plans, ensuring projects are staffed, budgeted, contracted, mobilised, and supported through delivery.
• Take ownership of project mobilisation: confirm scope, staffing needs, budgets, contracts and delivery milestones.
• Coordinate with Executive Producers to ensure smooth handovers from sales/commercial teams into production.
• Maintain project trackers and ensure timely escalation of risks, budget variances and resourcing gaps.
• Maintain resource plans for production and support teams; coordinate hiring, freelance bookings and local crew logistics.
• Work with People and Finance to ensure compliant contracting, onboarding and payroll procedures for local talent and contractors.
• Support project budgeting, cost monitoring and month-end reconciliation for Saudi projects.
• Manage purchase orders, supplier invoices and expense approvals in line with company policy.
• Identify opportunities to reduce cost and duplication between production and corporate functions.
• Own supplier engagement for Riyadh operations: negotiate terms, manage relationships and ensure service levels.
• Coordinate local procurement for office and production needs, including equipment hire and venue bookings.
• Manage office logistics, facilities coordination and local compliance requirements (health and safety, insurance).
• Lead planning for location moves, on-site setups and production logistics to ensure operational readiness.
• Maintain accurate operational records in scheduling, asset and financial systems, to support the generation of project and operational dashboards.
• Provide regular operational updates to the General Manager on utilisation, margins and operational risks.
• Act as the operational point of contact across commercial, finance, legal and HR teams to align on delivery needs.
• Support change initiatives and integration activities as Whisper scales in the region.