Operations Executive

The Whisper Group

Operations Executive leading senior operational activities for a media production company in Saudi Arabia. Managing project delivery, resource planning, and financial administration within the Saudi business.

Posted 6/17/2026full-timeRiyadh • 🇸🇦 Saudi ArabiaMid-LevelSeniorWebsite

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Hard Skills

project mobilisationresource planningsupplier managementbudgetingfinancial administrationcontract administrationcost monitoringlogistics managementcompliance managementproject scheduling

Soft Skills

leadershipcommunicationorganizational skillsnegotiationproblem-solvingteam coordinationrisk managementadaptabilityrelationship managementchange management

Tools & Technologies

project scheduling toolsspreadsheetsfinancial systemsoperational dashboardsasset management systemsHR systemscontract management systemsprocurement systemslogistics softwareresource management tools

Industry Keywords

operationsproduction coordinationmediaeventsSaudi market practiceshealth and safety standardslocal compliance requirementsfreelance managementsupplier engagementproject delivery

About the role

Key responsibilities & impact

The Operations Executive is the senior operational lead for the Saudi business, working closely with the General Manager, Executive Producers and the wider team.
You will ensure the organisation is structured, resourced and equipped to deliver projects efficiently and profitably.
Your remit covers business operations, project mobilisation, resource planning, financial administration, supplier management and logistics.
You will translate commercial opportunities into executable plans, ensuring projects are staffed, budgeted, contracted, mobilised, and supported through delivery.
Take ownership of project mobilisation: confirm scope, staffing needs, budgets, contracts and delivery milestones.
Coordinate with Executive Producers to ensure smooth handovers from sales/commercial teams into production.
Maintain project trackers and ensure timely escalation of risks, budget variances and resourcing gaps.
Maintain resource plans for production and support teams; coordinate hiring, freelance bookings and local crew logistics.
Work with People and Finance to ensure compliant contracting, onboarding and payroll procedures for local talent and contractors.
Support project budgeting, cost monitoring and month-end reconciliation for Saudi projects.
Manage purchase orders, supplier invoices and expense approvals in line with company policy.
Identify opportunities to reduce cost and duplication between production and corporate functions.
Own supplier engagement for Riyadh operations: negotiate terms, manage relationships and ensure service levels.
Coordinate local procurement for office and production needs, including equipment hire and venue bookings.
Manage office logistics, facilities coordination and local compliance requirements (health and safety, insurance).
Lead planning for location moves, on-site setups and production logistics to ensure operational readiness.
Maintain accurate operational records in scheduling, asset and financial systems, to support the generation of project and operational dashboards.
Provide regular operational updates to the General Manager on utilisation, margins and operational risks.
Act as the operational point of contact across commercial, finance, legal and HR teams to align on delivery needs.
Support change initiatives and integration activities as Whisper scales in the region.

Requirements

What you’ll need

3 to 6 years in operations, production coordination or project delivery within media, production, events or a related sector.
Practical experience in project mobilisation, resource planning, supplier management and basic budgeting.
Comfortable working with freelancers and local contractors; knowledge of Saudi market practices desirable.
Proficient with project scheduling tools, spreadsheets and basic financial administration systems.
Strong understanding of local compliance requirements, health and safety standards, and basic contract administration.
Fluency in Arabic and English is essential.

Benefits

Comp & perks

Medical insurance and statutory benefits in accordance with Saudi labour law and GOSI requirements