Executive Assistant
The Walt Disney Company
full-time
Posted on:
Location Type: Hybrid
Location: Stockholm • Sweden
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About the role
- Provide holistic, integrated administrative and operational support, proactively solving problems with minimal supervision
- Manage a dynamic calendar of appointments, ensuring meetings are well-prepared with all materials and information in advance
- Coordinate travel logistics from start to finish, supporting changes as needed
- Prepare and attend weekly executive leadership meetings and annual cycle activities - owning agendas, consolidating input, preparing content, and tracking action items
- Coordinate bi-weekly Town Halls and plan business rhythm activities, including annual events
- Plan and coordinate team workshops and events to enhance employee engagement
- Manage internal administrative procedures, such as expenses, purchase orders, and invoice approvals using corporate systems (SAP, Coupa)
- Prepare materials for meetings, leveraging your network across the organization
- Collaborate on internal communication and CSR projects, including children’s hospital visits and the Christmas Campaign, maintaining relationships with external partners
- Initiate and execute internal communications, celebrating milestones and recognizing performance
- Proactively manage internal and external relationships, tracking key dates and stakeholder needs
- Maintain and protect confidential business-critical information.
Requirements
- Solid experience as a personal/executive assistant supporting executive-level leaders in large multinational organizations.
- Experience in a listed company or one with high compliance standards.
- Fluency in English and at least one of the Nordic languages, both verbal and written; excellent writing, editing, and organizational skills.
- IT savvy and highly proficient with new tools and systems, especially using Microsoft Office, SAP, SharePoint, and Concur
- Strong interpersonal, collaboration, and communication skills.
- Highly organized, proactive, detail-oriented, and able to manage multiple priorities.
- Complete reliability and professionalism in handling confidential information.
- Experience supporting CSR or internal communications projects.
- Demonstrated ability to build strong networks and foster a positive workplace culture.
Benefits
- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel logistics coordinationmeeting preparationexpense managementpurchase order processinginvoice approvalinternal communicationsCSR project supportnetworkingconfidential information management
Soft skills
problem-solvinginterpersonal skillscollaborationcommunicationorganizational skillsdetail-orientedproactivereliabilityprofessionalismnetwork building