Administrator
The Tri-M Group, LLC
full-time
Posted on:
Location Type: Hybrid
Location: Lehigh Valley • Pennsylvania • United States
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Salary
💰 $25 - $31 per hour
About the role
- Responsible for providing overall administrative support to the Electrical Construction business unit
- Provides support to management, project management, and sales employees
- Complies with all Tri-M safety, substance abuse prevention, and employment policies and procedures
- Complies with Tri-M’s standards of conduct and appearance to reflect positively on the Company
- Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system
- Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations
- Prepares job initialization documents for projects by assisting project managers with job submittals, change order logs, RFIs, O&M manuals and close out documents
- Ensures timely and proper invoicing of customers
- Maintains cumulative retainage amounts on specified accounts
- Expedites accounts receivable including resolving customer billing problems
- Prepares monthly billing and backlog reports and updates backlog daily
- Answers phones and takes messages for managers
- Contacts customers and field personnel as requested by managers
- Prepares letters, memos and other correspondence as needed
- Pulls weekly job costs reports for managers as requested
- Attends applicable division meetings and prepares minutes of meetings
- Assists with accurate filing of archives for future reference
- Occasionally prices materials for bid estimates
- Assists with customer revenue and contract multiplier reports
- Assists purchasing with renting equipment as needed
- Recommends improved methods of operation
- Assists project management team as needed
Requirements
- High school diploma or equivalency
- Post high school training preferred
- Minimum 3 years experience in administrative work
- Experience in the construction industry preferred
- Construction accounting and financial experience, a plus
- Ability to operate basic office equipment
- Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails and database management
- Above average math skills
- Excellent customer service skills
- Must have reliable transportation to and from the assigned work office
- Ability to work in a fast-paced environment and meet deadlines as part of a team
- Good attention to detail and self-starter.
Benefits
- Fair and competitive pay
- Comprehensive Medical, Prescription, Vision and Dental Insurance
- HRA Spending Account
- Employer-paid Life and AD&D Insurance
- Seven Paid Holidays
- Vacation/Sick/ Personal Leave
- 401k Retirement Program with Company Match
- Employee Assistance Program
- And much more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
billing processjob costinglabor cost computationdata entryfinancial reportingdocument preparationaccounts receivablemath skillsoffice equipment operationdatabase management
Soft Skills
customer serviceattention to detailself-starterteamworkcommunicationorganizational skillsproblem-solvingtime managementadaptabilitymeeting facilitation
Certifications
high school diplomapost high school training