The Trevor Project

Administrative Operations Assistant – Part-Time

The Trevor Project

part-time

Posted on:

Location Type: Hybrid

Location: Mexico • United States

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Salary

💰 MX$10,000 - MX$12,001 per month

Job Level

Junior

About the role

  • Ensure the correct flow of information.
  • Efficiently manage administrative tasks.
  • Support compliance with internal processes.
  • Create and maintain a safe environment for every team member.
  • Assist in coordinating and tracking daily operational and administrative activities.
  • Provide administrative support in the office.
  • Purchase office supplies and manage inventory.
  • Prepare, review, and file documents, reports, and correspondence.
  • Support event planning and logistics.
  • Responsible for managing complex calendars.
  • Manage weekly meetings with the executive team.
  • Provide support to ensure all event materials are available.
  • Assist with document control for all processes.
  • Keep team member records up to date.
  • Serve as a point of contact for staff benefits.
  • Collaborate with other departments to ensure efficiency.

Requirements

  • Technical degree or current bachelor's degree in Administration, Accounting, Business, or a related field.
  • Minimum 6 months to 1 year in administrative or operational roles.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint).
  • Document control and monitoring of administrative processes.
  • Basic knowledge of accounting and HR.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document controladministrative processesbasic accountingHR knowledgeevent planningcalendar managementinventory managementreport preparationcorrespondence managementadministrative support
Soft Skills
communicationcollaborationorganizationalefficiency managementproblem-solvingattention to detailtime managementteam supportlogistics coordinationinterpersonal
Certifications
technical degreebachelor's degree in Administrationbachelor's degree in Accountingbachelor's degree in Business