The Third Estimate

Administration

• Coordinate daily production and operational tasks across departments
• Schedule field crews, technicians, and service appointments
• Maintain project calendars and track job progress from start to completion
• Update and maintain accurate information within CRM systems
• Monitor project statuses, timelines, and outstanding tasks
• Prepare daily, weekly, and monthly operational reports
• Pull, organize, and analyze production data and key performance metrics
• Create spreadsheets, presentations, and reports as needed
• Assist with material coordination, order processing, and vendor delivery tracking
• Prepare, submit, and track permit applications while coordinating with local municipalities
• Maintain organized digital and physical project documentation
• Communicate with Production, Sales, Customer Service, and other teams regarding project updates and next steps
• Assist leadership with reporting, meeting preparation, and operational planning
• Track departmental KPIs, team metrics, and workflow updates
• Ensure CRM records, project notes, and system updates are accurate and completed on time
• Assist with invoice matching and job costing tasks as needed
• Draft and edit letters, reports, and other business documents
• Enter and maintain information in databases and spreadsheets
• Coordinate meetings and company events, including setup and catering when needed
• Research, compile, and summarize information for reports or presentations
• Handle confidential information with professionalism and discretion
• Adapt to changing priorities while ensuring deadlines are met
• Provide administrative support to team members and leadership as needed
• Perform additional duties as assigned

Production Administrator